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Support services for corona proof curriculum Archaeology

26 August 2020

As you have heard, courses will be taught both online and on campus until the end of the coming semester. “On campus if we can, and remote because we can” as the university communicates to students. This means for now that a lot of the courses will be offered in a hybrid variant (both online and on campus), some will only be offered remote. All courses will cater also for students who have to study at distance.

The Support Team for a Corona Proof Curriculum will continue the faculty support in the coming months. You may expect the following services:

Since April there is the daily online Open Office hour for archaeology lecturers. The open office hour is run by the support team. Each day, several of the faculty’s support team members are there to answer any question you might have. You can find there Wouter Kool or Eric Dullaart, our ICTO-team; the new coordinator of the corona proof support (see point 18 below); the student support team (see point 3 below) on Tuesdays and Thursdays; and program director Joanne Mol joins us often, too. Click at the ‘Remote Teaching Support’ team in Microsoft Teams and join the Open office hour meeting.

A good start in (re)developing your course into an online one is the intake call with Esther Struijk, our learning designer. You can discuss your ideas and questions about corona proof teaching. After the intake call you contact Esther for feedback on your course design, exercises and assessments, and how (with which tools) to practically translate your course design into practice. You can contact Esther at info@eslearning.nl.

Our great student support team consists of Anne Wagemakers, Tom Rottger-Morgan and Maxime Mulders. They can support you with:

  • the development of your corona-proof course - either on-campus, remote or (as will usually be the case) hybrid.
  • the use of Brightspace, Kaltura Live Room, Pitch2Peer and other tools.
  • assistance in the production of video lectures, either at the facilities on campus or at home (see also point 9);
  • how to create a sense of community online and how to motivate students.
  • accessibility checks of your power point;
  • creating subtitles for your videos

You can approach them via email to make an appointment for an individual call or join their inspiration and walkthrough sessions (see point 4). If you haven’t been in contact yet, they will invite you via email for an intake call. Contact: coronaproof@arch.leidenuniv.nl.

Our student support team offers the following sessions, via Kaltura Live Room. Join them to experience Kaltura Live Room, hear tips and tricks from students and colleagues, and ask all your questions. The following sessions are currently planned:

  • Community Building inspiration session
  • Pitch2Peer Walkthrough
  • Kaltura Walkthrough
  • Active Learning inspiration session
  • More topics might follow.

You can find the schedule here. If you have suggestions on topics, please let the student support team know.

See also point 17 for the university wide offered webinars.

Nobody expects lecturers to be tech wizards. Therefore, we offer support in making videos with the quality you would like to offer. What makes a good quality video? Think of: making videos accessible for all by using subtitles; use accessible power points; good sound; a clear message; not too long (max. 10 min); and a non-distracting background. Our student support team can definitely advise you how to realize this in your situation.

Subtitling contributes for a large amount to accessibility of the videos for all, including non-native speakers and those with a hearing disability. Subtitling is a longstanding request from students. There are a few tips and tools to realize this in the most efficient way; our student support team can help you find the optimal solution for your situation.

  1. Available tools: an up-to-date overview can be found on the central remote teaching website. Most tools are integrated in Brightspace. For assessment we use ANS from now on, see below.  
  2. Tools which are announced: currently, a few tools are in the process of being licensed by the University, such as FeedbackFruits, an extensive suite for interactive learning.
  3. Tools which are being looked into: for some tools, the university is exploring whether to acquire licenses. Important criteria are GDPR compliance; additional functionality or better performance compared to tools that are available already. We will make sure proper information will be provided.

At the faculty, we have a room dedicated to record videos with assistance of the well experienced student support team. If you prefer guidance instead of recording yourself, or do not have possibilities to record at home, this might be an option for you. We can also help you with recording interviews or a discussion; there are two microphones available so each speaker (at 1.5m distance) can be well recorded.
In special cases we can do some editing for you as well.

You can schedule your recordings with the student support team.

Our student support team is also there to advise you about the recommended software, hardware, and available video toolkit. They can provide you with tips on scripting, accessibility and subtitling. Lastly, they can do an accessibility check of your power points and give you feedback on a test-video. Do not hesitate to consult them before you start recording!

Please also discuss with your TA’s (PhD and RMA, mainly for BA1 courses) the skills that you would like them to obtain and are necessary for assisting properly in your course. Think of skills such as moderating a forum in Brightspace, moderating a session in Kaltura Live Room, and facilitating the community of your class.

The support team will offer guidance and training for both the PHDs, who as TA help lecturers (re)develop their course, as to the RMA’s who assist lecturers during the semester.

In collaboration with Joanne Mol, the support team will approach the TA’s directly, and they themselves can of course also contact the support team.

New is the fact that the faculty will have a few recording kits available, to live stream an on-campus course. Although the faculty does not recommend this hybrid form of teaching since research shows that this hybrid form is less motivating for the students at distance. However, the support team does recognize that in some cases it might serve its purpose. These recording kits are plug-and-play and you can connect them to the presentation PC in the lecture hall yourself. Please approach Eric Dullaart or the student support team for more information, a try out session and/or a quick start guide. For now no reservation is needed, you can collect a set at the reception; in the near future if needed we will offer you a reservation schedule.

Also available at the reception is a webcam for lecturers who want to hold a video meeting in their office. Soon the support team will let you know how to reserve such equipment.

Starting this semester, ANS will be the standard tool for digital assessment of multiple choice and essay question exams. Within the university, ANS is also in use by three other faculties. ANS offers much better possibilities for plagiarism check than Brightspace and also allows for a good combination with pen and paper exams. By using ANS, the faculty can also avoid to use online proctoring. In 2019-20, block 4, a pilot has run with the Material Studies exam, the experiences were positive so that the faculty currently has started with implementing ANS.

Other advantages of ANS are:

  • Archiving and maintenance of exams in question banks. This could save work after the first year.
  • Reporting and analysis in a much more user-friendly way than the excel files we are now used to. You can make an appointment with an ICLON expert to walk you through the analysis, and make immediate decisions about grading if necessary. Meaning less work for you as examiner.
  • New is also the feedback service from ICLON before you run the test; they can give feedback on your first version of the questions.
  • ANS is useful for pen and paper exams as well. You put your exam in ANS and we can offer the same test either online to students at a distance or in a PC room, or on paper to students on campus. For both groups, the exam analysis can be done in ANS.

What does this mean in practice for you as examiner?

  • Soon, Eric Dullaart and Wouter Kool will soon publish a manual with roadmap (“stappenplan”) for ANS. You will be offered an online walkthrough session and support for your questions.
  • The support team designs a funny (‘dummy’) exam for all students to experience ANS and to see how it works.
  • For the real exam, you as examiner or the TA (the PHD’s supporting in BA1-courses) enter the questions in ANS; please note that you can use the feedback service from ICLON (contact Maarten van de Ven);
  • the support team organizes a try out session of the exam in cooperation with you to check all settings;
  • you as examiner will link to the ANS-exam in your Brightspace module. The support team will provide you a template text;
  • Eric Dullaart and Wouter Kool will support your students during the exam.
  • Afterwards you can analyze the exam with the ICLON expert (contact Eva van Leeuwen), and update if applicable some questions for next year.

For any questions about ANS in general, contact Wouter Kool, and about how-to, contact Eric Dullaart.

Currently, we are evaluating the services offered so far, to be able to improve our support for you in the coming semester. We do need your input if you have used our services so far. We have sent an email to all lecturers who have made use of any form of support until now. If you have experience to share and did not reply yet, please do so before August 31.

Please note that the support for Brightspace and other general digital education related questions, can be asked to Eric Dullaart and Wouter Kool at brightspace@arch.leidenuniv.nl.

Since the start of the corona measures the university offers this website at https://teachingsupport.universiteitleiden.nl/. You can find information on Remote Teaching, Didactics; Formats and Activities; Tools; Support, FAQ and webinars.

A special mentioning for the webinars organized by Centre for Innovation and ICLON. On this part of the remote teaching website you can scroll down and find s series of recorded webinars about a broad range of teaching and tooling topics related to remote teaching.

Marja Verstelle has been coordinating the Corona proof curriculum support project. She will be doing this until September 1. We will inform you as soon as possible on the new coordinator.

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