Universiteit Leiden

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Human resources

Explanation current leave rules

14 September 2020

Since 1 January 2020, the rules on the limitation periods of leave have been adapted. In addition, the Corona virus is revolutionising our daily routine, as a result of which holidays have been cancelled and holiday plans for the rest of the year may be adjusted. Questions such as 'can I withdraw my planned holidays?' and 'until when can I withdraw my holiday credit?' now regularly come up with supervisors, institute managers, the PSSC and the HR advisers.

It's high time to catch up with you again about the rules regarding leave of absence.

What is the situation exactly?

With a working week of 38 hours you have 232 holiday hours per year (part timers pro rata). Do you make use of flexible working hours? Then you build up more or less holiday hours.

You take holidays in the year in which you have accrued them. Holidays are meant to get away from work, to rest and then get back to work freshly. Taking holidays is the responsibility of both employee and manager together! Tune in together when leave is taken.

If you do not succeed in taking your holidays in the calendar year, you can take your statutory holidays until 1 July of the following year. Holidays in excess of the statutory entitlement lapse after 5 years. However, make a plan at the end of the year together with your manager when these hours will be taken. Extra hours worked on the basis of the flexible working hours expire at the end of the calendar year, as do extra holiday hours purchased on the basis of the Individual Choices Model.

Annual agreement

In the case of an annual agreement, you make arrangements with your supervisor about the results to be achieved, the tasks to be performed and accessibility and attendance. No holiday hours are recorded. However, this does not mean that you do not take holidays! Everyone needs free time.

Holiday in times of Corona

This exceptional time demands a great deal of our flexibility and adaptability. At this time in particular, it is important to rest and relax. A good way to rest and get away from work is to take time off. It is relaxing and reduces stress. So plan your leave of absence during this time as well.

Holiday plans may be shattered because you are not allowed to travel to that exotic place, but there are always other possibilities closer to home. Discuss with your supervisor what a suitable leave of absence is, looking at the home situation and the activities. Also think about a different spread throughout the year (for example, one day off every week for a certain period of time or dividing holidays: two weeks in the summer and two weeks later in the year).

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