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Human resources

Sickness leave guidance from 1 November

2 November 2020

If you unexpectedly become ill and are unable to work, you and your manager are jointly responsible for supporting your recovery, keeping the length of your sickness leave to a minimum and avoiding long-term sickness leave as far as possible. The University believes it is important that employees and managers share this responsibility and above all that they talk about this issue and continue the discussion. With this in mind, the following agreements have been made on sickness leave from 1 November 2020.

What does the sickness leave guidance entail?

Clear contact times 

The points in time when you and your manager will have contact with one another are key to the University’s system of sickness leave guidance. The University has produced two folders to help both parties with these contact moments. The folders tell you precisely what you need to know and do while you are on sick leave, and who is responsible for what.  

  • Folder for staff
    Read what the University expects from you and what you can expect from the University.

Sickness leave: what you need to know and do

  • Folder for managers
    Read how you can guide your staff and how you can promote re-integration. 

Sickness leave: take action!

Invitation to make an appointment with the University doctor after 4 weeks

In future, you will no longer receive an automatic appointment with the University doctor. Instead, after four weeks of sick leave you will receive a letter with information about the sickness leave process and an invitation to make an appointment yourself with the University doctor. There are then two possibilities.

1. No appointment with the University doctor 

  • You don’t need to make an appointment if you expect to recover in the short term. Discuss this first with your manager.  
  • Notify your manager as soon as you have partially or fully recovered.
  • If your sickness leave is going to last longer than 6 weeks, it is important that you talk to your manager and make an appointment with the University doctor. The University doctor will write a Problem Analysis with recommendations. Then, together with your manager, you will draw up an Action Plan. This is in the context of the Gatekeeper Improvement Act.

2. You do make an appointment with the University doctor  

  • To prepare for the appointment with the University doctor, you should complete the online ‘Information & questions’ form, preferably together with your manager. The form contains questions about the current situation and any agreements made. You can also indicate the questions you want to ask of the University doctor. What would you like to have advice on
  • Submit the form and make an appointment via the Health, Safety and Environment secretariat, telephone 071 527 8015.
  • After the appointment, the University doctor will provide you and your manager with specific advice.

Do you want advice from the University doctor earlier?

It goes without saying that you don’t need to wait for four weeks. If you wish, you can make an appointment with the University doctor earlier, even if you are not on sickness leave. The University doctor is there to help you if you have symptoms, problems or questions related to your health and your work. If you want to talk to the University doctor about these kinds of issues, you can make a Working Conditions appointment.

Make an appointment with the University doctor

More information about the sickness leave process

If you want to know more, you can find further information under Health.
•    Read how to report sick and ready for work again.
•    Read what to expect if you are long-term sick.

What can you yourself do to remain healthy?

Take a look at the Healthy University @Home page, where you will find all kinds of tips and advice. There are also links to free e-health apps that you can use to deal with stress, for example, as well as practical tips for working at home. 

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