Universiteit Leiden

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Reserving rooms

Within the university you can reserve rooms for educational and non-regular educational purposes, but also for events, meetings and gatherings.

Reserve a room in Outlook

Do you want to meet with a small group of people (2 to 12 persons)? You often can make a room reservation in your digital agenda in Outlook (read the Dutch explanation).

Someone at the Service desk of the building often has to approve your request. You receive an e-mail when your request is approved or not.

Reserve a room with paper form

Are you organizing an event? Are you giving a (guest) lecture? Or do you have a meeting with a larger group? You can make a room reservation by paper form. You hand in the form at the Service desk of the building. This also applies to people from outside the university who would like to reserve a room.

Below you find the forms of the locations at Leiden University. Print it out and see where you can find the Service desks of the buildings.

View room reservation

Would you like to know where a course is taught or check out an online reservations?

View your room reservation

Book a room for regular teaching and examinations

Please use the forms below to book a room for regular teaching and examinations.

In doing so please take into account room availability and facilities (PDF).

You can e-mail the completed forms to the Scheduling Rooms department (zalenbeheer): zalenbeheer@ufb.leidenuniv.nl.

Book a room for other purposes

Please use the form below to book a room or cancel a booking for other purposes than teaching.

NOTE: To complete the form you should first save the file. The completed form should be handed in to the Servicedesk by the secreteriat of your department.

If you have any questions, please contact the Service Desk by e-mail or telephone:

Location:

Service Desk Lipsius, Central Hall

Telephone:

071 527 2402 

E-mail:

zalenbeheer@ufb.leidenuniv.nl

Additional fees

There are no additional fees for booking a room, although you will be charged for extra cleaning or other facilities. For these additional fees you need to have a SAP number.

If you want to make reservations for a room for a seminar, conference or meeting, you can fill in this form.

Conference Room

A representative meeting room is available on the second floor of the Johan Huizinga Building. It can host a maximum of 20 people. The room includes a large video screen with camera, microphone and speakers and has facilities for online meetings and a flipover. 

The Conference Room can be reserved for staff members of the institute for meetings, job application rounds, seminars and conferences. The reservation can be made by sending an e-mail to the institute secretariat. Unlike most rooms on campus, the Conference Room is locked when not occupied. The key for the room can be picked up from the institute secretariat in Huizinga room 0.03, or from the reception desk in the Lipsius Building.

Meeting Room 1.65

Room 1.65 is a meeting room on the first floor of the Johan Huizinga Building for meetings with students or team meetings. Reservations need to be made through the institute secretariat. You can freely use the room when it's vacant. However, room reservations always have priority. 

Common Room and Patio

The Huizinga Common Room (Koffiekamer Huizinga) in the Johan Huizinga Building is available every weekday from 17:00 for drinks after meetings or conferences. Under good weather conditions the Patio can be added to the reservation. Reservations need to be made through the institute secretariat. The secretariat can also assist with the organisation of the catering.

Opening Hours

The Johan Huizinga Building is opened for visitors and students on weekdays. In the evening and during the weekends, staff members can use their office space in the Johan Huizinga building by picking up the key to the main entrance at the Lipsius reception desk with their 'blue building pass'. Visitors and students are not allowed in the Johan Huizinga Building outside the regular opening hours. The Lipsius Building has longer opening hours and is opened during the weekends as well.

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