Universiteit Leiden

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Internal communication tools

An organisation the size of Leiden University requires careful internal communication.

Website and newsletters

Our most important internal communication tool is the staff website. For editorial information, please consult the web editorial section.

In addition, every Tuesday all staff members receive a newsletter with news and information.


Responses and suggestions are always welcome at nieuws@leidenuniv.nl.

Leiden University in the news

If you wish to find out what the media write about Leiden University, its researchers and its students, you can register for the digital clippings collection ‘Leiden University in the news’. The links in this overview expire after three months. If you wish to archive an article for personal use, make sure you copy it immediately.


Narrowcasting is one of the university's internal communication tools. The university uses screens in the buildings to disseminate information that specifically applies to students and staff members in that building. This method of communication is called narrowcasting. The university currently uses two types of narrowcasting systems: screens in coffee vending machines and screens at building entrances.

The coffee machine screens are used for dynamic content. These screens disseminate information in a visually attractive way in busy locations and thereby immediately catch the eye. The content is divided into two parts: general information on sustainability, health and safety, and faculty information for the faculty's students and staff members. The screens are managed by the UFB. The decentral communication departments provide content for the faculty part.

If you want to post a message or information on the coffee screens, please contact your faculty's communication department. Make sure that your submitted content has a format of 1920 x 1080 pixels.

The screens at building entrances are mainly used for displaying static information, such as information from the room reservation system, building opening hours and public transport timetables. If you have questions or would like more information about the screens at building entrances, please contact your faculty's communication department.

Internal communication is of great importance. The Faculty Governance and Global Affairs uses the following means of communication within the faculty.

Staff website

For FGGA, this staff website is the most important means of communication. You can find information on the FGGA editorial staff on the page about the web editorial staff. Please send a message when you have a publication, organise an event or appear in the media.


Twice a month, all employees will receive a newsletter on Monday with information on what is going on within the faculty. Find an overview of the newsletters on the bottom of this page. Students also receive a event calendar every two weeks on Monday. Input for staff and student newsletters is welcome up to two days before the mailing via email. Or use the staff emailing forms for general news or institute-specific news.

Media Update

The FGGA Media Update provides a weekly overview of media items concerning the faculty that appeared on Dutch and English online media and social media channels. The update’s content is generated based on key words such as the names of the faculty, its institutes and academic staff. The articles are included as they are published online and are not translated or otherwise qualified or clarified. The update will be send on Monday.

Twitter Tips

If you are planning to write a tweet that you would like to include in the Media Update, please mention @fggaleiden or the handle of your institute somewhere in your tweet’s text. For Twitter, the following applies: tweets are added if a relevant search term is mentioned, with two important exceptions: tweets starting with '@search term' or with 'RT @search term' will not be included. The goal is to only add original tweets mentioning relevant items concerning FGGA, not the conversations between twitter accounts or retweets.

Search Terms and Mailing list

We make use of the Meltwater Platform in order to generate content for the media update. The search results and the mailing list of receivers are manually updated on a regular basis. If you feel a  search term or person is missing in the search results, please inform the Communication & Marketing team.

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