Universiteit Leiden

nl en

Payments to trial participants

You can find information about making payments to trial participants on this page.

Payments to trial participants within Europe

You can make payments to trial participants from SEPA countries (within Europe) via a bank transfer, a gift or a VVV gift card.  

Go to the Service portal on the staff site and click on “My payment requests”. To arrange payment, you need the full name, address, town/city, IBAN, citizen service number (BSN) and the date of birth of the trial participant. 

You can claim costs you have paid in advance via “Travel and expenses” via Self Service. Enter the full name of the trial participant and upload your proof of payment as an attachment.  

You can order a VVV gift card via “My payment requests” via the Service portal. To arrange payment, you need the full name, address, town/city, IBAN, Citizen Service Number (BSN) and date of birth of the trial participant. 

Important to bear in mind when making a payment

A trial participant (this applies only to trial participants resident in the Netherlands) who receives more than €10 a year from Leiden University (this can be from different studies) will receive a letter from the university in mid-January of the following year confirming that he/she has received an allowance which must be declared in their Income Tax Return. You should inform the trial participant of this in advance. 

Payment to trial participants outside Europe

You can make payments to trial participants from NON-SEPA countries (outside Europe) by bank transfer or in the form of a gift

You can arrange a bank transfer for trial participants outside Europe using the PNIL Form (Personnel not in employment). To arrange payment, you need the full name, address, town/city and IBAN of the trial participant.

You can claim costs you have paid in advance via “Travel and expenses” via Self Service. You enter the full name of the trial participant and upload your proof of payment as an attachment. 

Important to bear in mind when making a payment

Extra transaction costs are always charged to the university for payments to NON-SEPA countries. This starts at €4.50 per payment and can be higher. It is also necessary to provide additional bank details to complete the payment. Payments of less than €10 outside Europe will not be transacted. 

Help with payments to trial participants

You can use the decision tree to learn quickly and simply which payments are possible for trial participants, how you can apply for a payment to a trial participant and which system or portal you need to use to make the application. 

Any questions?

If you have any questions after reading this information, please contact the FSSC via the Helpdesk Portal

This website uses cookies.  More information.