Universiteit Leiden

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Publishing your doctoral dissertation

To submit your doctoral dissertation you have to meet certain requirements. For instance, you have to complete two forms: form V (online) and form VI (print). Please take the following steps to submit your preliminary dissertation.

Online submission: Form V

Form V is a web form. First you enter your personal details. Then you provide a summary of your dissertation and the ISBN of your dissertation. If you want, you can add a number of keywords and a list of published articles. Next you upload:

  • A full PDF of your dissertation. PDF is the only admissible format. Make sure you upload your dissertation as a single PDF.
  • Is the cover of your dissertation a separate file? Upload this file separately.
  • Are your propositions a separate file? Upload this file separately.

Submission by post: Form VI

Print out form VI. This is the licence agreement in which you grant the University the non-exclusive worldwide rights to publish your dissertation electronically. The University will make clear that you are the author or owner of the work, and will not make any changes to your work other than what is permissible through this licence. You will need to do the following:

  • Print out and fill in two copies of form VI.
  • Send them by post together with four printed copies of your dissertation to the University Library. The address is: Universitaire Bibliotheken Leiden - MDA Van Steenis Building, Postbus 169, 2300 AD Leiden.

Make sure that you have filled in and signed both forms and sent the correct files. If not, your dissertation will not be accepted. The copies are for lending and the Library archive. You will receive one copy signed by the Library for your own archive.

Are one or more chapters of your dissertation under embargo?

Indicate this on form V.

Does your dissertation consist of articles?

You must supply a DOI (Digital Object Identifier) number for each individual article on the web form (form V). A DOI is a unique number assigned to an article, so it can be found easily.

To find the DOI:

  • If the article is recent, and particularly if it was published in an Elsevier journal, the DOI will be at the top of the article. You then see, for instance, doi:10.1016/j.fertnstert.2004.08.029.
  • If no DOI is provided in the article, find out whether it has a DOI on the Crossref website. A search will yield the DOI and a persistent link. In this example: dx.doi.org/10.1016/j.fertnstert.2004.08.029.
  • If Crossref does not find anything, use the address (the URL).

Which keywords can you use in Form V?

Form V asks for keywords. If there is an accepted list of keywords in your discipline, please use these. If there is no such list, determine the keywords with your supervisor. Tip: avoid using words that already are in the title, general words, or words with multiple meaning.

What should you do if you have submitted your dissertation but want to change something?

If you wish to make any changes or corrections, send an email to proefschrift@library.leidenuniv.nl.