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Scholarship

Erasmus+ for Traineeships

You can apply for an Erasmus+ traineeship grant if you are a Bachelor/Master/PhD student and want to do a traineeship at a partner university, organisation or enterprise in Europe.

Deadline
One month before the start date of your Erasmus+ period
Target group
Bachelor, Master
Countries/ nationalities
You can do a traineeship in any of the Erasmus+ programme countries, which include the EU member states plus the Republic of Macedonia, Iceland, Liechtenstein, Norway, Serbia and Turkey. Be aware that your Erasmus+ period cannot take place in your country of residence or The Netherlands.
Scholarship type
Internship
Faculty
Archaeology, Humanities, Medicine/LUMC, Governance and Global Affairs, Law, Social and Behavioural Sciences, Science, Interfacultair Centrum voor Lerarenopleiding, Onderwijsontwikkeling en Nascholing (ICLON), African Studies Centre, International Institute for Asian Studies

Leiden University travel policy

You may only go abroad for study-related activities to destinations to which travel is permitted according to Leiden University’s travel policy. See the Study abroad - Health and Safety page for details.

Please note the following when applying for a scholarship:

  • If travel to your destination is not yet permitted according to Leiden University’s travel policy, you must still apply for a scholarship according to the deadlines. Do not delay your application waiting for the travel status to change.  
  • You may only go abroad if travel to your destination is permitted on your day of departure according to Leiden University’s travel policy.
  • You will only receive your scholarship/grant payment 1 to 2 weeks before the start of your activity abroad and only if you are still permitted to travel to your destination according to Leiden University’s travel policy.  

For who

You must be a registered Bachelor or Master at Leiden University. Or a PhD degree student not employed by Leiden University. 

Other grant for traineeship in the UK

If you want to do a traineeship in the UK, please see instead the Erasmus+ for Traineeship in the United Kingdom.

PhD

If you are a PhD student employed by the University of Leiden please use the page for Staff training or Staff teaching to apply for an Erasmus+ Scholarship.

Eligibility requirements

  • Your  traineeship must be a recognised part of your Bachelor, Master or PhD  programme at Leiden University.
  • You must have an address in The Netherlands at the time of requesting the scholarship.
  • You may apply for an Erasmus+ grant totaling up to a maximum of twelve months per study cycle (BA/MA/PhD).
  • The duration of your Erasmus+ traineeship must be between 2 months (60 days) and 12 months (360 days).
  • Your traineeship must be full time (35-40 hours per week).

Obligations

  • During your stay abroad you must continue to pay the statutory tuition fee to Leiden University.  
  • You must complete an online language assessment before and at the end of your Erasmus+ period.
  • You must complete an online participant report after your Erasmus+ period.
  • You must submit all the required documents on time before, during and after your Erasmus+ period (see the checklist below). Failure to do so will result in you being obliged to pay back the full Erasmus+ grant.

Exclusions

  • Erasmus+ Traineeships may not take place at European institutions, or agencies that manage EU funding. See the European Union website for further information.
  • If you receive a salary or allowance for your traineeship, which is equal to or more than the Erasmus+ grant, you can only apply for a zero-grant status.

Scholarship amount

The amount granted is calculated based on the exact number of days spent abroad and the destination country. Erasmus+ countries are divided into three groups in terms of the amount of funds awarded:

Group 1 - € 510 per month
Denmark, Finland, Iceland, Ireland, Luxembourg, Liechtenstein, Norway and Sweden.

Group 2 - € 450 per month
Austria, Belgium, Cyprus, France, Germany, Greece, Italy, Malta, Portugal and Spain.

Group 3 - € 390 per month
Bulgaria, Croatia, Czech Republic, Estonia, Hungary, Latvia, Lithuania, Poland, Romania, Slovakia, Slovenia, Republic of Macedonia, Serbia and Turkey.

United Kingdom
If you will do a traineeship in the UK, please see instead the Erasmus+ for Traineeship in the United Kingdom.

Switzerland
Students planning to study in Switserland cannot apply for an Erasmus+ grant. 
Swiss higher education institutions can apply for Swiss grants to finance incoming student mobility via the Swiss – European Mobility Programme. Traineeships in Switzerland are only possible if the traineeship is coordinated by a Swiss higher education institution. If you want to apply for a grant through the Swiss – European Mobility Programme, then you need to contact your receiving institution to discuss the possibilities.

Application process

  1. Fill out the Application form.
  2. First save the online application form, then submit it online (after sumitting you cannot save it anymore).
  3. Sign the application form and ask your faculty's International Exchange Coordinator to sign as well.
  4. Send a copy (in one PDF file) of the signed application form to outbound@sea.leidenuniv.nl at least one month before the start of your Erasmus+ period.
  5. Fill out the 'before mobility' section of the Learning Agreement for Traineeships. Sign the Learning Agreement and ask the relevant persons at both Leiden University and the receiving organisation to do the same.
  6. If your application is approved, you will receive a decision letter and the Grant Agreement via email before the start of your Erasmus+ period. Read the Grant Agreement carefully and sign it.
  7. Take the First Language Assessment. You will receive an invitation for the assessment via email from Erasmus+ Online Linguistic Support
  8. Return a copy (in one PDF file) of the signed Grant Agreement to outbound@sea.leidenuniv.nl at least two weeks before the start of your Erasmus+ period.
  9. Send a copy (in one PDF file) of the signed and completed Learning Agreement to outbound@sea.leidenuniv.nl at least two weeks before the start of your Erasmus+ period.
  10. The grant will be transferred to your bank account 1 - 2 weeks, at the latest, before the start date of your period abroad. Please note that whether or not the grant will be paid out depends on the colour of your destination. 

Important

  • Make sure to download the Erasmus+ checklist of all procedures to be taken care of before, during and after your stay abroad.
  • If you cannot submit a required document before the relevant deadline, due to circumstances beyond your control, notify the Scholarships Team as soon as possible and at least before the deadline in question.  

Additional financial support for sustainable travel

If you use an environmentally friendly, sustainable means of transport for your journey to and from your host country, you may be entitled to a 'Green travel' top-up payment. By sustainable is meant travel by train, bus or carpooling.

  • You can receive a one-off contribution of € 50.
  • If applicable, you can also receive 2 or 4 days of additional 'individual support' to cover your travel days. This is calculated on the basis of your outbound and inbound journeys together. Payments amount to € 8 to € 12 per travel day, depending on the distance to/from your destination
  • See the Overview of Erasmus+ countries - Green travel for more information.

Additional financial support for students with diagnosed medical condition and/or DUO supplementary grant  

If you receive a supplementary grant from DUO and/or have a diagnosed medical condition that influences and complicates travel and studying abroad, you may be entitled to an 'Inclusion' top-up payment of € 250 per month. 

  • If you receive a supplementary grant from DUO: in your Erasmus+ application, upload the official letter granting these funds (toekenningsbericht).
  • If you have a diagnosed medical condition: in your Erasmus+ application, upload a medical statement from your doctor confirming that your condition influences and complicates travel and studying abroad. The statement does not need to mention the nature of your condition.

Additional financial support for students with a disability and/or special needs

If you have a disability and/or special needs and you are eligible for an Erasmus+ for traineeships grant, Leiden University can apply for additional financial support from the Erasmus+ programme on your behalf.

Background

For more than 30 years, the European Union has funded the Erasmus+ programme, which has enabled over five million European students to spend part of their studies at another higher education institution or with an organisation in Europe.

Disclaimer Leiden University

The Scholarships Team of Leiden University is responsible for the administration of the Erasmus+ programme for outgoing student mobility. It is, however, at all times the responsibility of the student to ensure that all the required documents are complete, signed and submitted within the timelines given. If you do not submit the required documents on time, no claim can be made on the Erasmus+ grant and you will need to pay back the full Erasmus+ grant.
Please note: If you have to return early you may have to pay back (part of) your Erasmus+ grant.

Disclaimer European Commission

Erasmus+ for Traineeships is funded with support from the European Commission. This publication (webpage) reflects the views only of the author. The European Commission cannot be held responsible for any use which may be made of the information contained on this webpage.

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