If you are pregnant, you are entitled to a minimum of 16 weeks of maternity leave. You may take this leave at least four and no more than six weeks before your due date. If you stop working four weeks before your due date, you will have 12 weeks of maternity leave after you have given birth. If you…

Have you just started your new job at Leiden University? On this page you'll find an overview of several useful pages and tips to help get you started.

When you retire, your income is almost certain to be lower than what you are used to. You can take measures now to supplement your pension later.

SAP is a software system that is used for automating business processes within the University. These processes include purchasing, sales and invoicing, as well as keeping track of staff administration. You use SAP when you want to apply for leave and when you want to order products.

Our commitment to top-level education and research means that internationalisation plays a key role at Leiden University. We work with diverse partners worldwide and do everything in our power to attract talented international staff members.

In case of an adverse event, you may have to evacuate a building as quickly and calmly as possible. Emergency response coordinators will help you evacuate the building.

As an employee at Leiden University you need a LU-Card. You can request your LU-Card after receiving your contract or guest letter. Early application is not possible. Are you a temporary employment worker e.g. via Jobmotion? In that case, ask your supervisor about the status of your registration with…

We want to make it easy for you to do your work at Leiden University. Find out how to submit queries, get help, log issues or request other services.

If you work, you are eligible for tax reduction in the form of tax deductions. You can apply for or terminate a payroll tax deduction via the Servicepoint Personnel.

Many Leiden University employees engage in ancillary activities. The University stimulates such activities because we believe that the right place for a university is at the very heart of society. Ancillary activities bring together research, teaching and society. However, there are some limits on what…

Do you need a new desktop or laptop? Does your work require a customised device? We’ve listed all the possibilities below.

Leiden University frequently reviews the quality of its research. We do this by means of both internal and external assessments. Read how we monitor and assess the quality of our research.

On this webpage, you will find more information about (types of) security, who to ask for advice and where to report incidents.

Higher-education institutions must be assessed and accredited once every six years to ensure they provide a high standard of education. You may be asked to speak to the assessment panel during the institutional audit.

Working effectively

You can suggest topics that need to be addressed in these FAQs. Please contact us at our usual email addresses and phone number(s).

Leiden University wishes to attract and retain talented researchers, both male and female. This is not something that happens by itself, which is why we prioritise the theme of diversity.

If you need any help with your research or if you encounter problems during your PhD track, Leiden University provides several different types of support for PhD candidates. There are also groups, networks and communities in which you can meet other PhD candidates.

Congratulations on your awarded grant. Here is a checklist of what to do next and who you will need to involve to get your project started.

Bulk emails and newsletters are sent using Maileon.

Each degree programme has its own programme committee. This is a legal requirement. Students and lecturers sit on the programme committee. Together they monitor the quality of the teaching, flag up any problems and advise on the development and implementation of the teaching policy.

You are entitled to carer’s leave if you have a sick child, partner or parent who requires your care. This also applies to brothers, sisters, grandparents, grandchildren, housemates and friends.

The University has ambitious plans for reducing the environmental impact of its activities. To this end we have taken university-wide measures in the form of improved building sustainability, sustainable energy and water-saving measures. As an employee, you can also contribute to lowering the environmental…

Historic and iconic yet expensive and cold. It’s with mixed feelings that the university is leaving the Gravensteen building, which dates back to the 12th century. How was it to work and study in this former Leiden prison?

DataKompas is our new tool for strategic and policy related information. It includes data from our educational and research activities, staff members, management, partnerships and the implementation of our strategic plan. These singular and numerical facts offer us a complete overview and a factual…

Leiden University has a high rate of student success. The Leiden Study System was developed to help students study faster and more effectively. They receive the optimum support while choosing which programme to study and during their studies themselves.

You may take parental leave to care for a child under the age of eight. This gives you the opportunity to reduce your hours for a certain period of time in order to devote more time to your child or children. You are also entitled to parental leave for adopted, foster or step-children who live with…

You can find information about making payments to research participants on this page.

Starting five years before your AOW (General Old Age Pensions Act) retirement age, you are allowed to submit a request to reduce your working hours per week by one or two days. You forfeit a portion of your salary, but you retain your original pension accrual. This arrangement is known as the Vitality…

The Expat facility is a tax measure for employees from abroad and employees sent abroad by the University. Under specific conditions the employer may provide a maximum of 30% of your income in the form of an allowance for a temporary stay in the Netherlands or abroad. This allowance for so-called extra-territorial…

Starting in January 2026, Leiden University will transition to a new, future-proof software system: BAS InSite. This system will replace SAP Self Service and handle personnel, financial, and administrative matters currently managed through the Serviceplein.

In certain circumstances, you may be entitled to short or long-term special leave. Emergency leave is leave that you may take if you need to take immediate time off from work to deal with sudden emergencies or exceptional personal circumstances.

Continuously improving education requires keen insight into quality and results. Here you will find more information about the instruments and committees that help safeguard education quality, as well as answers to questions such as: What management information does the education dashboard offer? What…

To find out more about student well-being, check out the information below.

Work pressure is still high across the entire organisation. Leiden University is not unique in this respect, as all Dutch universities are facing high levels of work pressure. In an effort to reduce work pressure, we have launched a toolkit including practical measures at central, faculty, and individual…

Human resources

Finance

The Leiden Register of Programmes lists all degree programmes that the University offers. The Executive Board is responsible for these programmes. There are two sections to the Register. The first section comprises a framework document that describes the nature of the teaching at Leiden University…

An annual plan ensures that Planning & Control is embedded in the organisation. The plan states who provides what and when. This means that the right information is available at the right time, allowing for the proper financial management of the University.

Each degree programme has its own programme committee. This is a legal requirement. Students and lecturers sit on the programme committee. Together they monitor the quality of the teaching, flag up any problems and advise on the development and implementation of the teaching policy.

Leiden University’s Education Dashboard contains key data for all the university’s degree programmes. Please note that at present the dashboard is only available in Dutch. For more information see the Dutch staff website or send an email to cijfers@bb.leidenuninv.nl.

From the 2026-2027 academic year each programme will record the teaching preparation process in TimeEdit Curriculum (TEC). TEC is the curriculum source system in which data is recorded completely and reliably. From TEC, data can be exchanged with other systems. TEC replaces local Word and Excel files…

LUCRIS GSM is a registration and monitoring system for PhD candidates. GSM stands for "Graduate School Management", and LUCRIS GSM should not be confused with LUCRIS PM (Publication Module). With the LUCRIS GSM module, all information concerning PhD candidates is stored in a uniform way and made accessible…

If you incur professional expenses, such as professional association fees, you can offset these expenses against your gross income via the Individual Choices Model.