You can suggest topics that need to be addressed in these FAQs. Please contact us at our usual email addresses and phone number(s).

The Financial Shared Service Center (FSSC) takes care of financial transactions for the entire University and has made a list of things to keep in mind when you make payments and send invoices on behalf of the university.

Sustainable housing is one of the key pillars of the University’s environmental policy. Sustainable construction requires an additional investment of time and money. However, these costs can be earned back with lower energy costs, longer building usage, less maintenance, better performance by the staff…

PhD candidates at Leiden University are represented by LEO Leiden. The PhD Candidates Network of the Netherlands (PNN) acts as the umbrella organisation for all local PhD councils at Dutch Universities

Financial reports are an important aspect of project funder reports. Grant providers generally require an auditor’s report. This is the opinion of an external auditor on the financial statement for a project.

Leiden University has a high rate of student success. The Leiden Study System was developed to help students study faster and more effectively. They receive the optimum support while choosing which programme to study and during their studies themselves.

The Annual Report of Leiden University reports on its teaching, research, innovation, knowledge valorisation, infrastructure, staff and finances. It is the cornerstone of the planning and control process, and is a detailed financial statement on the policy that has been enacted.

If you wish to supplement your retirement pension, you can use ABP ExtraPensioen (Extra Pension) to save via your gross salary.

Leiden University restores, modernises and builds for the users of its buildings in Leiden and The Hague. The building stock is very diverse: from historic buildings in the inner city to advanced laboratories at the Leiden Bio Science Park.

If you wish to find out about current construction projects, you will find an up-to-date overview of Leiden University construction projects below.

Sustainable housing is one of the key pillars of the University’s environmental policy. Sustainable construction requires an additional investment of time and money. However, these costs can be earned back with lower energy costs, longer building usage, less maintenance, better performance by the staff…

As you are a new Leiden University staff member, a number of things must happen before we can draw up your contract and activate your ULCN account. This is also the case if you are affiliated with the university as external staff, for example if you were hired as a freelancer.

If we want to show the impact of our research, we can’t do so without science communication. But how do you go about communicating science? Where do you start as a science communication novice? And how do you take your communication to a higher level? On this page, you will find websites, articles,…

If you travel abroad for your work, you are entitled to reimbursement of expenses for lodging, meals, minor expenditure, and transport with the approval of the institute.The amount reimbursed depends on the country you travel to. If you book your business trip via UniGlobe, you do not need to advance…

Martine van Trigt, Head of Research Affairs, discusses how her team supports researchers with their research.

Imagine you’ve accidentally sent a CV to the wrong email address or left your laptop on the train; a momentary lapse of concentration can result in a data breach or security incident. By responding quickly, we can limit the damage and consequences for privacy: both your own and the university’s. You…

Leiden University’s alumni database is managed by the department for Alumni Relations and Fundraising and currently stores information on around 150,000 registered alumni.

The Party Catering Administration Office has special catering packages for the Faculty Club, and an overview is presented below.

All the sources (both textual and visual) you use for your educational video or online course need to meet the requirements of Dutch copyright law. Below, you’ll find some guidelines for how to include references and attributions for visual resources in your video work, and where to find usable imagery…

Master

If your employment ends, you may be eligible for a transition payment. You could use this allowance for education or training, or to make your transition to your next job smoother. Do you qualify for a transition allowance?

The 30% facility is a tax measure for employees from abroad and employees sent abroad by the University. Under specific conditions the employer may provide a maximum of 30% of the salary for the first 20 months, 20% for the subsequent 20 months, and 10% for the last 20 months of your income in the form…

As an employee at Leiden University you need a LU-Card. You can request your LU-Card after receiving your contract or guest letter. Early application is not possible. Are you a temporary employment worker e.g. via Jobmotion? In that case, ask your supervisor about the status of your registration with…

If you’re unsure where to refer students to for well-being support, this page should help. It provides an overview of the support available at Leiden University.

Your options for data storage may vary depending on factors such as size and sensitivity of the data or collaboration with partners outside the university. We are all responsible for data protection. To keep (personal) data as secure as possible, the university has established an information security…

Language

If you wish to share files with colleagues within or outside the university, you can save these files in the cloud. You can do this with Office 365 or OneDrive. If your files are too large to be send by e-mail, you can use SURFfilesender.

If you have a membership at the University Sports Centre or SportCIty, you can offset the costs of your sports membership against your gross income.

An annual plan ensures that Planning & Control is embedded in the organisation. The plan states who provides what and when. This means that the right information is available at the right time, allowing for the proper financial management of the University.

Our target group for the recruitment of master’s students is broad: it includes Leiden bachelor’s students, Dutch pre-university and university of applied sciences graduates, and bachelor’s and saster’s students from abroad.

The Life-course Savings Scheme allows you to save for unpaid leave at a fiscal advantage. The Life-course Savings Scheme has been closed to new participants since 2012.

The Budget report is issued every four months and gives an overview of the financial results of the University as a whole and of the individual units. This provides information about our results and helps us maintain financial control.

Degree programmes must be assessed and accredited once every six years to ensure they provide a high standard of education. You may be asked to speak to the assessment panel.

In the course of your PhD you make agreements with your supervisor(s) concerning your personal development and the supervision you receive. No later than three months after the start of your appointment, these agreements should be recorded in a Training and Supervision Plan. External PhD candidates…

The financial developments for the coming years are outlined in the Framework Memorandum. The Memorandum forms the basis of the Planning & Control cycle for each new year. Furthermore, it compares the expected income from the first income stream (government funding and the tuition fee) with the budgets…

Graduation is an important occasion both for the student and for the University. This is the point in time when a student becomes an alumnus. The University is eager to maintain lifelong contact with its alumni.

In the course of your PhD you make agreements with your supervisor(s) concerning your personal development and the supervision you receive. No later than three months after the start of your appointment, these agreements should be recorded in a Training and Supervision Plan. External PhD candidates…

The Faculty Club has specific terms and conditions for orders and cancellations, and the general terms and conditions of UFB Catering also apply. Please inform the Faculty Club of any cancellations or changes in good time

Leiden University wishes to attract and retain talented researchers, both male and female. This is not something that happens by itself, which is why we prioritise the theme of diversity.

Hippo is the University’s content management system (cms). You can find manuals on how to work with Hippo below. The cms is continuously under construction: new manuals are added and existing ones are adjusted on a regular basis. The faculty editors-in-chief are informed of the most important changes.…

Within the university you can reserve rooms for educational and non-regular educational purposes, but also for events, meetings and gatherings.

Studying with a disability often costs additional time and energy. Leiden University wants to do all it can to offer equal chances to students with a disability. What can you do to support a student with a disability?

The University image database contains University images for use in printed materials and websites. The purpose of the image database is to create a central distribution source for all University images.

The more diverse a work environment is the more creative and innovative it will be. This in turn promotes quality of education and research, which is why Leiden University is committed to equal opportunities for each individual, whether these are opportunities for appointment, for promotion, or to optimally…

Do you want to transport parcels, boxes or small items of furniture between University buildings or to locations within the Netherlands? Any items that are not eligible for delivery by post can be delivered during a transportation round.

Within the university you can reserve rooms for educational and non-regular educational purposes, but also for events, meetings and gatherings.

Your telephony coordinator is authorised to approve a name change or process your application for a new connection or telephone number.