Firstly, Data Management Plan (DMP) is after all a plan, so you must carry it out!

Doing research in archaeology is more than just gathering data and publishing a paper. Nowadays, there is a growing trend in producing well-defined and responsible data management plans. They help to navigate the process and result in good data management practices which in return benefit the researchers…

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Education

It is the end of your archaeological research project, and you may be wondering where to deposit your data. After the excavation, all of the finds are drawn, scanned, digitised, and the database is completed. Perhaps you have also accumulated a lot of data through further scientific analysis of the…

Whilst the world is opening up, the teaching will continue in a hybrid form next academic year. During the past year, when all of us were bound to our home offices and computer screens, new forms of education had to be developed – some of which proved to be efficient in preparing the students for their…

Do you have questions about data management? Please contact the data stewards:

Create an inventory of all the people/roles (potentially) involved in the research project, including their roles and responsibilities (concerning the research data), as well as how they relate to the university.

Contemporary data management practices rest on the four principles: findability, accessibility, interoperability, and reusability.

If your research project involves collecting private or otherwise sensitive data, you must ensure adequate data protection measures are taken. Research must be conducted in accordance with the General Data Protection Regulation (GDPR). In terms of patient data, for instance, when used for research carried…

As a university employee, you probably work with personal data. That is not just names and telephone numbers – it can also include things like cookies. How can you make sure you are working in a privacy-proof way?

A data processing register is a record of which personal data you process and who you share this data with. If you collect personal data for your research, you must record this in the data processing register.

Training

We are all responsible for data protection. To keep (personal) data as secure as possible, the university has established an information security policy.

Lecture

Didactics, Career development

Research

As a standard, your workplace comes equipped with a limited amount of disk space. We offer a number of options for extending your disk space. In addition, ISSC can help you recover lost files. You can also securely store your files in the cloud via OneDrive and Teams. Whichever storage you use, be aware…

Your options for data storage may vary depending on factors such as size and sensitivity of the data or collaboration with partners outside the university. We are all responsible for data protection. To keep (personal) data as secure as possible, the university has established an information security…

When structured properly, the data are easier to manipulate, analyze and visualize.

If the University is involved in a crisis or calamity, a crisis management team will be formed. For small incidents, every building has its own Emergency Response Coordinator.

Information managers are responsible for contributing to and implementing ICT policy in education, research and operational management.

You can activate and manage your account via Account Services. To make the best use of Account Services, it is important that you set your account properly the first time you use it.

The Archive Records Act and Archive Decision regulate the storage of information in documents (digital and analogue), information systems and websites.

Determine how you keep track of the final version and intermediate versions.

Any loss of control over stored personal data constitutes a potential data leak. In most cases this concerns stolen (or lost) digital files, but a stolen (or mislaid) printed list containing personal data also represents a data leak. It is important that you report any data leak.

If you bring in a (new) person who will be processing personal data for you, this person is not allowed to use this information for his or her own purposes. You need to formalise this in a data processing agreement. The university will usually have an agreement in place.

Collecting personal and sensitive data is not as common an issue in archaeological research as in some other fields such as sociology and political sciences which is often the reason why archaeologists might not be aware that they are handling those types of data.

Universities, companies, organisations and societies are increasingly facing enormous quantities of data. It is a great challenge to transform these Big Data into knowledge, which is why Leiden University has launched a University-wide Data Science Research Programme.

Individuals have the right to instruct the university to delete their personal data in a number of cases. For instance, if the university no longer needs the data, or if the person withdraws consent previously given.

The Documentary Information and Archive Management (DIA) department has developed a number of manuals for the archive management of the University’s expertise centres and faculties. These manuals offer practical support for your archive management.

The University Real Estate Directorate is responsible for managing and maintaining University buildings. If you wish to report a failure in a building or equipment, please contact your service desk.

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Research

Personal development

Are you handling personal data just once, for instance when taking the minutes of a meeting or organising an employee outing? You do not need to include this use in the data processing register if you stick to the following conditions.

The Leiden University Real Estate Directorate is responsible for regular building and renovation projects. In addition, the Directorate manages vacant University buildings.

Webinar

Career development, Leadership

Research, Working effectively

Luris

Management, Research, Working effectively

As an employee of Leiden University, you probably work with or come into contact with personal data. The concept of ‘personal data’ is core to the General Data Protection Regulation (GDPR). If you work with personal data, you must be able to explain clearly, comprehensively and in simple language how…