How can confidential counsellors gain a more prominent position in Leiden University? And how can we make sure that staff know where to find them. These and other questions were on the agenda at a conference for confidential counsellors on 15 February.

Martijn Ridderbos, MSc, will be appointed member and Vice-President of the Executive Board of Leiden University with effect from 8 May 2017. He succeeds Willem te Beest, who is retiring.

Organisation

On 22 May 2017 Dr Carolien Metselaar (54) will be appointed Secretary to the Executive Board / Director-General of the Administration and Central Services Department at Leiden University.

The Executive Board of Leiden University has distanced itself from the Minister of Education, Culture and Science’s response to the Van Rijn Committee report. According to the University’s calculations, following the advice would have serious financial consequences for the entire University and would…

Following a period of intensive discussion, the University Council (UR) approved the University Quality Standards Plan on 10 December. The UR endorses the content of the plan in broad terms and is pleased with the extra efforts made by the University.

Professor Wim van den Doel, dean of the Faculty of Humanities at Leiden University, has been appointed member of the Executive Board of the Netherlands Organisation for Scientific Research (NWO) with effect from 1 January 2017.

Organisation

Each programme has a Board of Examiners. This is a legal requirement. The board determines whether students meets the conditions of the Course and Examination Regulations (OER) and whether they possess the knowledge, understanding and skills required to pass the final examination for that programme.

The Executive Board has adopted a new Code of Conduct on Integrity for staff. This new code encompasses all the existing regulations within Leiden University, including in the field of research, behaviour towards students and purchasing. 'This Code of Conduct is a very clear statement,' commented Rector…

It’s the middle of the academic year, but most of the University buildings are closed – something that hasn’t happened since the Second World War. Fortunately, after a week of intensive preparations, the teaching has moved online. How is the Central Crisis Team steering the University through the corona…

The JUL board consists of 4 volunteers. In addition, the board is represented within the various university units by an ambassador.

Over the past week the Executive Board of Leiden University has become aware of allegations of antisemitism at Leiden Law School.

Didactics

What is the financial position of the University? The budget is where you can read about the University’s financial results and forecasts. It is adopted by the Executive Board and approved by the Board of Governors.

The Budget report is issued every four months and gives an overview of the financial results of the University as a whole and of the individual units. This provides information about our results and helps us maintain financial control.

If you have an idea for a new degree programme, be aware that the registration procedure is complex and time-consuming. Your faculty, the Executive Board, the Efficiency Committee for Higher Education (CDHO) and the Accreditation Organisation of the Netherlands and Flanders (NVAO) must all approve.

The internal auditor appraises the effectiveness and reliability of the internal organisation of Leiden University. This relates to the supporting organisation rather than to teaching and research. Various audits provide a clear picture of what is working and what could be improved or made more efficient…

Organisation

Business trips abroad are not permitted until further notice, unless the Executive Board gives prior permission in writing. This applies to all trips, regardless of the colour code. The color code is a classification of the Dutch government that indicates how safe a country or area is. For the time…

The Leiden Register of Programmes lists all degree programmes that the University offers. The Executive Board is responsible for these programmes. There are two sections to the Register. The first section comprises a framework document that describes the nature of the teaching at Leiden University…

The Privacy Service Point consists of privacy lawyers and two data protection officers, including at least one independent privacy expert. They are responsible for the application of and compliance with privacy legislation.

Business trips abroad are not permitted until further notice, unless the Executive Board gives prior permission in writing. This applies to all trips, regardless of the colour code. The color code is a classification of the Dutch government that indicates how safe a country or area is. For the time…

Are you a senior lecturer and do you play an active role in the university’s educational development and innovation? If so, you are eligible for the Senior Teaching Qualification (SKO). This qualification shows that you possess strong didactic and educational skills and that you contribute to the development…

The Landscaping department manages, cares for and maintains all green spaces, road surfaces, waterways and ponds located on University grounds. The Landscaping department also performs work on request.

As a staff member, if you receive a question from the press, for example about education or research policy, accommodation or finances, please contact one of the University spokespersons.

On 9 June the deans of Leiden University met for the 500th time with the Rector Magnificus for the Board of Deans. An informal, inspiring and contemplative meeting without a strict ending time, say deans and former deans.

The Annual Report of Leiden University reports on its teaching, research, innovation, knowledge valorisation, infrastructure, staff and finances. It is the cornerstone of the planning and control process, and is a detailed financial statement on the policy that has been enacted.

When performing contract research or providing courses for a third party, you must charge a fee. This fee must be at least equal to the total cost price.

Our ambition as a university is to be one of the best. To realise this, we need to hire people with expert knowledge and skills, and give them room to excel. They range from talented new researchers to renowned professors and from study coordinators to IT managers.

Much of Leiden University’s income comes from the government and the tuition fee (first income stream). Each year the Executive Board distributes this income among the faculties and institutes. For the sake of transparency, the University applies the First Income Stream Allocation Model. Alongside being…

The administration and management of an academic organisation impose ever higher requirements on leadership skills. Apart from steering academic processes, managers should also be skilful in attracting internal and external funding, recruiting top talent and forming partnerships at national and international…

An annual plan ensures that Planning & Control is embedded in the organisation. The plan states who provides what and when. This means that the right information is available at the right time, allowing for the proper financial management of the University.

The financial developments for the coming years are outlined in the Framework Memorandum. The Memorandum forms the basis of the Planning & Control cycle for each new year. Furthermore, it compares the expected income from the first income stream (government funding and the tuition fee) with the budgets…

Alongside the funds that the faculties receive from the Executive Board, they can obtain extra funds from other funding bodies for their teaching and research. These extra sources of income are termed the second and third income streams.

The more diverse a work environment is the more creative and innovative it will be. This in turn promotes quality of education and research, which is why Leiden University is committed to equal opportunities for each individual, whether these are opportunities for appointment, for promotion, or to optimally…

Your career as a PhD candidate at Leiden University or Leiden University Medical Center starts with the introductory meeting. These meetings are organised five times a year, and are compulsory for all new PhD candidates, preferably within the first 2-3 months after registration.

If you want to go on a business trip to an area that poses safety risks, you will need the prior authorisation of the University. As your employer, we are responsible for your health and safety. We have therefore drawn up ‘Guidelines for business travel to high-risk areas’, which are based on the foreign…

If you see something that doesn’t seem quite right, it’s important to report it to the confidential counsellor for malpractice. This could be excessive spending on a project, for example, or the improper use of a lab. The more we know, the more we can do about it. Your anonymity is guaranteed at all…

Leiden University has access to personal data of both employees and students. This information is processed and stored in a number of ways. The University deals with personal data responsibly and in accordance with the Personal Data Protection Act.

Facility