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FGW Blended - faculty in times of corona

What is possible in times of corona at our faculty and what is not? For these questions we offer this platform as a homepage for information for the rest of 2020. We also refer to the university website. 

See also the university updates on corona

This faculty site complements / elaborates on university corona information and updates.

Updates

The government announced on 25 January 2022 that it was easing more restrictions. The University will apply these eased restrictions from 26 January 2022. We are pleased that more is possible once again. A new version of the Campus Protocol that incorporates the eased restrictions will be published as soon as possible.

The main changes are as follows:

  • As of 26 January there are new rules on face masks. Students and staff must wear a face mask at the University, when both sitting and moving around. The exception is if you are sitting 1.5m away from other people. Then you do not need to wear a face mask. This will make it easier to sit exams or study in the library, for example, without having to wear a face mask. Preferably wear a disposable face mask (type II).
  • Our University restaurants will reopen where possible from 7 February. This is partly dependent on staff availability. The Faculty Club, the Academy Building and the cafés with 1.5m seating will be open from 26 January. Our catering facilities will be open to students and staff without the need for a Covid certificate.
  • There are more options for sport at the University Sports Centre. See the USC website for more information.
  • Inaugural lectures and PhD ceremonies can be held with a maximum of 75 people. Catering at inaugural lectures and PhD ceremonies is possible once again.
  • Other educational events are possible once again, with a maximum of 75 people. Study associations with questions about this should contact their assessor. 
  • The quarantine rules for students have been eased. Students who had a booster jab over a week ago or have had coronavirus in the past eight weeks no longer have to quarantine if they have been in contact with someone who has coronavirus and if they do not have any symptoms themselves. For more information see the government website (in Dutch).
  • The Hortus botanicus and restaurant have reopened.
  • The BSA for first-year students has been relaxed. For more information see the student website.

Maximum group size
The maximum group size of 75 people per room still applies. It does not apply to exams and practicals. Students will find information about their planned teaching via their degree programme and on Brightspace.

Working from home
Staff should continue to work from home where possible, but can talk to their manager about any exceptions.

Dies Natalis
The Dies Natalis is scheduled to be held online, but now the restrictions have been eased the University and the Pieterskerk church are looking to see whether an in-person ceremony will be possible. The ceremony will be live streamed regardless. More information will follow.

Student travel
The University has relaxed its travel policy for students. See the student website for more information.

Dear colleague,
We are happy with the government’s decision that universities could open again for on-campus education from 17 January 2022, as announced during the last press conference on 14 January 2022. With the partial opening of education, the cabinet is offering some prospects for the future. Nonetheless, we do understand that this can also give rise to concerns among teachers and staff. If you have any questions or doubts about in-person teaching, please discuss these with your supervisor. For staff who do not have a teaching remit, the advice is still to work from home.

Since 15 January 2022, the new guidelines have been available on the University corona website. You can also find additional information about the coronavirus policies on this website. The following measures are still applicable: Stay at home if you have any (even mild) symptoms and take a test straight away at the Local Health Centre (GGD). This applies even if you have already been vaccinated, and also if you have had a booster vaccination. As an employer, the University strives to provide a safe working environment. We set out below a number of measures that will help us to provide teaching in a safe way.

Facemasks compulsory
Everyone must wear a facemask when in University buildings and when not speaking; this includes when you are moving around the premises and when you are seated. Obviously, to make it easier to understand one another, lecturers and students may remove their facemasks temporarily during lectures. If wearing a facemask is not possible for medical reasons, clearly we respect this. But it is important to maintain the 1.5-metre distance rule. All of us have to take responsibility for this and for reminding one another of this ruling if necessary.
We follow the government’s advice regarding the wearing of blue disposable masks (type II-R). These masks offer better protection than fabric facemasks. You can collect these masks free of charge at the reception desk in the Lipsius building.

Maximum group size 75
There is a maximum group size of 75 students for each separate room. Examinations are exempted from this rule. Lecturers who teach groups of more than 75 students will receive further instructions from the Committee on Teaching Preparation (by separate mail).

PhD ceremonies and inaugural lectures can be held in person. To ensure the Academy Building does not become too crowded, the number of people allowed has been changed. At inaugural and valedictory lectures the maximum number of people allowed is 50, including the cortège. For PhD ceremonies the maximum is 20 people, including the committee.

For more information see the PhD ceremony section on the staff members website. If you have any questions, please contact the Beadle's Office.

Ventilation and cleaning
Leiden University follows the guidelines of the RIVM on the ventilation of buildings. Ventilation is essential for the air quality in a room and for preventing the spread of viruses. Most buildings and rooms have mechanical ventilation systems. Rooms are no longer cleaned between lessons, but hygiene stands are available throughout the buildings; lecturers and students can decide for themselves whether to clean the desk at which they are working.

Work from home
Staff whose work involves teaching or research that requires being present are welcome on campus. This also applies to study advisors who conduct interviews with students. Other staff are strongly requested to work only from home, unless there is some reason why this is not possible. We are asking everyone to take responsibility for complying with this measure. If you wish to be present in the office, please discuss this with your supervisor. When in University buildings, make sure you observe the now familiar basic rules and maintain a distance of 1.5

Exams
Students will be informed by their BA or MA programme whether exams will be online or on campus. The following rules apply for exams held in the University Sport Centre:

  • Students must wear facemasks during exams, including when seated. This also includes when students are alone or are sitting and waiting.
  • The USC cannot monitor compliance in halls/rooms; this has to be done by invigilators and lecturers.
  • Disposable facemasks (type II-R) are preferred. The USC cannot and will not monitor this, because this is an advice and because the type of disposable mask is not always easily recognisable.
  • Facemasks are not compulsory when eating or drinking.

Take regular tests and make sure you have your vaccination/booster
Now that education can again take place partly on campus, testing is extra important. We urge all staff and students to take a self-test at least twice a week. This makes it possible to trace infections earlier and we can then avoid the virus being transmitted unknowingly to others. Free self-tests are available via www.zelftestonderwijs.nl.
We encourage everyone to have both vaccinations and boosters against the coronavirus. Students and staff from Leiden can contact the GGD Hollands-Midden public health authority, and students and staff in The Hague can contact the GGD Haaglanden public health authority.

Quarantine and online/hybrid teaching
The government has relaxed the rules on quarantine. When someone you live with or a close contact has corona, you no longer need to quarantine if:
- You tested positive less than 8 weeks previously, you have recovered from covid and you have no symptoms;
- You have had a booster vaccination more than 1 week ago.
Having a booster vaccination can help make it possible for education to take place on campus. If you test positive for corona, you must of course self-isolate at home. If you have any questions about the quarantine rules, call the GGD. If you are a lecturer and you have to quarantine, you can consider giving your lecture online.

If a large proportion of students are unable to attend on-campus lectures due to corona, It may make sense to switch to hybrid teaching. Fixed cameras have now been installed in all the teaching areas in the Lipsius Building to facilitate hybrid teaching.

We believe that all these measures mean that on-campus teaching is safe and responsible. If you do not feel reassured by this, discuss with your supervisor whether you can give your lectures online. Please notify the programme chair and the vice deans so that we know which components of the programme are being taught online.

How will students be informed?
The programme departments will inform students when, and for which course components, they should come to the University and whether their exam(s) will be online or on campus. The campus protocol and the corona updates will also be published on the student website.

Students who are unable to attend on-campus lectures as a result of corona
How will we deal in the second semester with students who withdraw from on-campus teaching because of corona (or corona-related measures)? Students are expected to follow their teaching programme on campus. Any students who have corona register as sick via Brightspace; the lecturer will then decide how they can catch up with the teaching they miss. A student who has to quarantine will miss one or more on campus sessions but can follow streamed lectures, attend hybrid tutorials or complete catch-up assignments independently. Vulnerable students who are unable to come to the campus or students who are informal carers can discuss their situation with the coordinator of studies and their lecturer. They will be referred to ‘second-best’ teaching, comprising streamed lectures, hybrid tutorials or independent catch-up assignments.

Still have questions about teaching or exams?
In that case, contact the coordinator of studies or the programme chair. If you have any questions regarding teaching support, please contact ECOLe. You should also regularly check out the website on FGW (corona) policies and FGW Learning. These will refer you to the University updates and the campus protocol.

In conclusion
The coming weeks will be tense, but we have confidence that things will go well. The hygiene measures, testing, facemasks, ventilation and vaccinations, including boosters, will all contribute to enhancing safety.


Kind regards,
On behalf of the Faculty Board,

Mirjam de Baar and Jeroen Touwen
Vice Deans, Faculty of Humanities

If you wish to respond to the content on this site, please contact the communications department, Nathalie Borst or Joost van der Sluijs.

If you are looking for an answer to a corona-related question, you can send an e-mail to coronavragenmdw@hum.leidenuniv.nl . For students: coronavragenstud@hum.leidenuniv.nl.

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