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Digital assessment

Below you can find information on the tools our Faculty of Humanities uses for online exams and which tool you should choose. For general tips you can consult the Tools & tips for digital examination (Dutch).

Note that if you want to request an exam using one of the tools below, you should do so as soon as possible, so ECOLe can make sure we have the capacity to help you out.

Which tool should you use?

The following is an overview of which tools can be used for different situations. More information on the tools can be found below. You could also check out this flowchart on options for (online) assessment.

If you want to encourage students to engage with the course material, use formative tests they can take at home before or after class. By using Remindo, you can create a question database that you can make use of in the future. Check out the webinar on formative assessment with Remindo under 'Webinars & Recordings'.

Writing assignments should be handed in on Brightspace as previously in Blackboard. This will allow you to use the plagiarism check to detect fraud. Check out this document for tips on setting up the assignment.

Students can give presentations by using Kaltura Live Room. You can also choose to have student presentations recorded, with Kaltura Capture, and handed in through Pitch2Peer. Videos submitted there can then be added to your playlist in Kaltura Live Room so that you can watch them with your students during the lecture. Check out the FAQ for Kaltura Live Room and Kaltura Capture on the homepage.

If you want your exams to have open-ended questions, we advise you to use Brightspace. Give students a Turnitin assignment and give them a timeframe in which to submit their answers. You can check for plagiarism with Turnitin. Check out this document for tips on setting up the assignment.

Note:
Bear in mind students will be able to consult their study materials.

If your exam can not easily be taken at home by students through Turnitin, then Remindo is a good option. This can be used in combination with online proctoring by ProctorExam. More information on Remindo and online proctoring can be found below. 

Use Kaltura Live Room to conduct oral exams with a small group of students or individual students. Create one channel for the oral exam and set a password which you can change after every exam, so students cannot enter the Live Room during examination. You can do this via Invite in your Live Room.
Make sure to record the exam for the Board of Examiners. The recording will show up in My Media.

Listening tests can be administered using Remindo. Remindo offers the possibility to set a limit to the number of times students are allowed to play an audio clip. Please note that students will be able to pause audio clips. Online proctoring can be used to reduce fraud or misuse. More information on online proctoring can be found below.

Tool Support/scheduling
Remindo for weekly assignments Mail the following to ecole@hum.leidenuniv.nl: • Username (email + ULCN) • Study title • Course title
Examination in Remindo with or without online proctoring Fill in an send the Excel ‘Request Online Remindo Exam (with or without proctoring)’, available on the right, to ecole@hum.leidenuniv.nl. Note: there are two sheets. One for tests without proctoring and one for tests with proctoring.
Brightspace: Turnitin Send a mail toecole@hum.leidenuniv.nl

Please note: students must be informed that the test will take place at least 5 working days in advance.

Request your exams

Make sure to request your exams as soon as possible. Note: For exams in Remindo we need your request at least 3 weeks in advance. Download the request form below and fill in the sheet for examination either with or without proctoring. For take-home exams via Brightspace it is wise to contact ECOLe at least 2 weeks in advance to discuss the set-up.

Request form Remindo (+online proctoring)

Tools

Remindo

Remindo is the faculty's digital exam software. Remindo allows you to create a question bank which you can then use in your tests. Have a look at this demo, which shows you the question types you can use with Remindo and what your students will see when taking the test.
Remindo can be used for both formative and summative assessments. ECOLe will help you set up formative (mid-term) assessments yourself. Summative assessments (exams) can be set up by ECOLe. See the table at the bottom of this report for more information on requesting exams in Remindo.

Take into account that if you want to use Remindo for digital exams we will need your request at least 3 weeks in advance and the exam questions at least 2 weeks before the test.

ProctorExam

Note: Please only choose for online proctoring if you see no other viable option to host your exam.

ProctorExam functions as a remote invigilation tool. The tool is compliant with the GDPR (AVG) guidelines. ProctorExam records a student’s screen during the exam, and uses their webcam to check whether the student is taking the exam by themselves. For small groups up to 25 students, ProctorExam can also survey a student’s entire surroundings by using a student's phone or tablet as an additional recording device. Check out this video on how it works for students. Students who do not possess the necessary equipment for online proctoring can borrow a laptop from ECOLe.

Recordings will be checked at the end of the exam by ProctorExam. A report will list any student who showed suspicious behaviour. It is up to the tutor and the Board of Examiners to decide whether to declare the exam invalid.

Preferably, exams are set up in such a way that ProctorExam will not be needed. However, in some cases remote surveillance cannot be avoided. If this is the case, please take the following limitations into account:

  • A maximum of 150 students can take part in an exam at the same time. If a group of students is larger than 150, multiple versions of the same exam should be created;
  • Only 50 students can log in every 15 minutes;
  • A second camera via mobile device can only be used for groups up to 25 students.
  • Students cannot go to the bathroom during the online exam;
  • Online proctoring is not foolproof when compared to surveilling exams in person. Please take this into account when setting up your exams. For more information, please refer to the Tools & tips for digital examination (Dutch).
  • To make sure there is enough capacity you will need to pick a time slot, as specified in the request form.

Brightspace

Submitted work can be checked for plagiarism by using Turnitin Assignment. Students can submit videos as standard Assignment in Brightspace, or in Pitch2Peer. These are stored in Kaltura Media Gallery and are available from Brightspace courses. The default options for creating your own tests offered by Brightspace (i.e. Quizzes) are not recommended.

For take-home exams in Brightspace you should contact the ECOLe helpdesk 2 weeks in advance to discuss the proper set-up.

Webinars

For more information on digital assessment and its procedures you can check out the recordings of previously held webinars available here

Support

If you have any questions about using Brightspace, please email ecole@hum.leidenuniv.nl.

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