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Online education at FGW - support & guidelines

On this page, you will find information on remote education for lecturers of the Faculty of Humanities. Keep an eye on this web page, we will regularly update it with useful information, invitations and answers to questions we are gradually collecting. Please note that this page is an addition to the Remote Teaching website of Leiden University. 


We offer a new service to have proctored exams footage with more than 50 participants reviewed. Hired invigilators will check all the recorded footage and provide you with a short list of incidents for you or your Board of Examiners to review. If you are interested in this service, please say so on the request form that needs to be handed in with us at least 20 business days before the actual exam.

There is currently a bug in Kaltura that prevents students in Breakout Rooms from turning on their own audio and video. An instructor must enter each Breakout Room to manually set students to Live through the Participants panel. We advise you to not use Breakout Rooms in Kaltura Live Room (with large groups) for the time being. 
If you really need to use Breakout Rooms in your teaching in the upcoming days, we advise you to use MS Teams: Breakout Rooms in MS Teams 
General information on MS Teams can be found here.  

Feel free to contact ecole@hum.leidenuniv.nl if you have any questions! 

As you may know, there have been problems with Kaltura Live Room lately that are related to the Google Chrome browser. If you are using Google Chrome and experiencing problems, such as your audio not working, then we recommend that you switch to Firefox.
Do the problems persist? Consider using MS Teams as backup. This video explains how to create and share an ad hoc meeting with students in minutes.

Are you interested in using Remindo, but do you want to get informed on the proces of setting up, hosting, grading and analysing your exam first? You can now refer to the Digital Assessment Module that walks you through all the steps in the process of setting up a Remindo exam in collaboration with ECOLe.

Digital Assessment Module

After an update, Kaltura Live Room is set to "webinar mode" by default. Webinar mode lets students come into the room without having their camera and microphone on, which is useful for classes with large groups of students. Make students 'Live' via the participants panel to allow them to turn on their video and audio. Or, change the classroom mode to Virtual classroom if you want students to be visible upon entering the Live Room.

To set the room mode to Virtual classroom

  1. Go to Settings
  2. Choose Room mode
  3. Select Virtual classroom 

Do you want to easily create a Team for your courses in the new semester? MS Teams is now linked to Brightspace which enables you to create a Team for your course including all students enrolled in the course. Read all about it here.

From January 22 you can use Zoom in your teaching. We encourage you to keep using Kaltura Live Room or MS Teams and only resort to Zoom if you have problems with either two and don't share confidential data during your lectures.

  Useful links:

In the new semester our faculty will be making the switch to a different online proctoring tool: Proctorio. Proctorio is already widely used by other faculties. As opposed to ProctorExam, the tool we used before, Proctorio uses its software to determine whether students show fraudulent behaviour during an exam. Proctorio offers similar functions to ProctorExam. However, it will no longer be possible to make use of a second camera behind the student.
The tool has been integrated in our digital assessment tool Remindo, so both footage and test result will be accessible in one place.
For more information on Proctorio please check the manuals available here. Feel free to contact ECOLe if you have any questions on this transition.

In October 2020, the Executive Board has defined a guideline for offering examinations. The purpose of this guideline is to ensure that every student is offered two opportunities to take an examination in the academic year 2020-2021. At the Faculty of Humanities there are three examination options, which are listed in the Useful documents section of the Digital assessment tab.

Students with a disability are allowed extra facilities during examinations, such as extra time or a laptop. You will find the procedure regarding examination for students with a disability for the examination period in December 2020/January 2021 in the Useful documents section of the Digital assesment tab.

Get inspired by these tips and tricks on the left from colleagues inside and outside Leiden.

More items will follow. If there is anything you would like to add, please send us a message.

Do you want to host your exam online, but did you miss the Remindo deadline? Try Brightspace. Check the protocol for take-home exams for more information on take-home exams using Assignments. Alternatively, check the protocol for exams with Quizzes for more information on using the Quizzes tool. Need help setting up a different kind of exam in Brightspace? Contact ecole@hum.leidenuniv.nl

Want to use Remindo for your future exams? Please contact ECOLe at least 3 weeks in advance.

Interested in using animations to spice up your pre-recorded lectures? Animation software Powtoon has now been fully integrated in the video portal. Check out the following video for more information on the tool and a link to request a license: https://video.leidenuniv.nl/media/1_zn4clkya

How do you run your hybrid teaching smoothly? How do you motivate or stimulate students to interact during class? Are you teaching hybrid at the moment or are you planning to do so in the first semester? We would like to invite you to the informal intervision Hybrid coffee sessions to share experiences about hybrid teaching with other humanities colleagues.

The Onderwijs & Kwaliteitszorg (O&K) team organises hybrid coffee sessions every Tuesday from 10.00-11.00. The online meeting is practical and supports your hybrid teaching. There is enough room for input from every lecturer. You participate through MSTeams and you can participate one time or multiple times.

We would like for you to share your experiences during the sessions. Everyone can ask questions about hybrid education. We will pay more attention to the most urgent ones. Examples of questions are: When I’m teaching the students in the lecture room, how do I involve the students online? How do I change the setup of my lecture do make sure every student is on the same page? How do I know when students have received and understood the subject matter?

The sessions offer no technical support for your lectures or tutorials, but the sessions might help you to adjust your own education to the new hybrid situation in a practical way when you prepare for your lectures. 

Would you like to attend the sessions?
Please send an e-mail. You will receive a link for the session in MS Teams. If you’re interested in a session about online teaching (as well), please let me know.
Kind regards,
Annebeth Simonsz

Still want to host your exam online after the deadline for Remindo-exam requests? Try out Brightspace. Check the protocol for take-home exams in Brightspace for more information on take-home exams. Need help setting up a different kind of exam in Brightspace? Contact ecole@hum.leidenuniv.nl

Want to use Remindo for your future exams? Please contact ECOLe at least 3 weeks in advance.

Whilst Kaltura Live Room remains the main tool for online education, MS Teams has risen to the occasion as well as a great back-up tool.  Therefore, we have updated the MS Teams manual and added an overview of useful tutorials that can help you set up MS Teams for your online education.

Want to keep using Kaltura Live Room? Please do check out this quick tutorial on how to switch to MS Teams quickly, in case you are experiencing issues with Kaltura Live Room during class.

Hybrid education

Please also check out the tab Hybrid teaching on the left.

Will you teach lectures or seminars on campus this semester? Chances are you will also have to teach your classes online, for students who are unable to attend classes due to health issues or travel restrictions. This 'hybrid' education can easily be facilitated by livestreaming your classes to your online students.
Check out our guide on hybrid education to get step-by-step instructions on how to set things up and an overview off the tools you can pick to live stream your lecture. Some tips in advance:

  • Pick up your webcam for your lecture at the Servicedesk (There will be enough webcams available. They cannot be reserved).
  • There is no ‘Leids kwartiertje’ – your class will start on time, as indicated in the schedule.
  • You place the webcam on the tripod and plug the webcam into the PC in the lecture room (or into your laptop). Then turn on the beamer. This way, when you open your PPT in Kaltura (or in Teams or Live Events), it will be visible both for the attendees on campus and online participants.
  •  The webcam usually only records the lecturer, but can also be turned towards the classroom when you start an interactive part of your lecture. The integrated microphone picks up not only your voice, but also questions from your students in the lecture room. Online participants will be able to hear them (this is true for workgroup rooms, in large lecture halls you will have to repeat the question).
  •  In case of technical problems, call the AV service (#6529). For problems with the webinar tool, call ECOLe (#2773).
  • Let online participants use the 'raise hand' function if they want to speak.
  • After class, please bring the webcam set back to the service desk!

Test the hybrid education set-up

Would you like to try out the set-up for hybrid education? Contact ECOLe, ecole@hum.leidenuniv.nl. We will gladly make an appointment with you to help you out.

Hybrid formats

Which hybrid formats can you use? We have been asked whether it is possible to organise classes in which two groups of students come in after each other to both attend an hour of a lecture. This is not possible because of the Campus Protocol. Students enter the classroom and are allowed to stay there for a maximum of 4 hours. After that, the classroom will be cleaned. In the meantime, no other group is allowed in (because group 2 would then come into contact with the possible viruses of group 1). 
A possibility, for example, is: letting students come to Leiden every other week. While 50% is present in the lecture room, the other 50% participate from home. An online student could help moderate the chat if a large group of students is present online.
Alternatively, you could offer online and on-campus students a lecture for 60 minutes, followed by another 30 minutes of face-to-face conversations with online students only. In the meantime, on-campus students can work on an assignment of their own. You may also use your room for four hours (if it is available) and put students to work on their own or give one-on-one tutoring. 
You can decide on how you want to use your assigned time slot. The rule is: as long as students don't leave the room, hang around and then come back in, or other students come in, you can set it up however you like. The faculty does not determine which forms of work lecturers 'should' choose and there is flexibility as long as you adhere to the Campus Protocol. Of course, you may also end your lecture after the regular two hours. In some cases, the room will be empty afterwards. Students can stay in the room if they want to. 

Wondering what options there are for (digital) assessment in the upcoming semester? This flowchart provides you with all possible formats:

  1. Online via Brightspace, Remindo or Kaltura Live Room without proctoring
  2. On-campus assessment (if you meet the requirements)
  3.  Online via Remindo with proctoring by ProctorExam

Check out the digital assessment page for more information.

Today, all lecturers of the Faculty of Humanities have received a Guide to Online Teaching that has been delivered to your home. This guide aims to provide you with all the necessary information to host your education in online teaching. An online version has been added to Useful Links on this page.  Make sure to check it out!

Unfortunately, it was not possible to add co-lecturers to Brightspace courses during the migration. If you teach a course with one or more other lecturers we kindly ask you to enroll them yourself. 
You can do so as follows:

  1. Go to your module in Brightspace.
  2. Click Course Tools -> Classlist -> Add participants ->Add existing users.
  3. Fill in the name or login name of your colleague.
  4. Press Enter.
  5. Check the right person from the list.
  6. Select the role Instructor or Assistant-Instructor.
  7. Click Enroll Selected Users.
  8. Click Done.  

The 'Hybrid Teaching' page has been updated. Are some students unable to join your on-campus classes? Pick up a webcam from the Lipsius reception before class and choose one of the available tools to host your class both offline and online.

For detailed instructions and tips make sure to check out this page

Exams with open essay-type questions can be set up in Blackboard, using Turnitin. ECOLe can help you with this. Please send us your questions by e-mail well in advance! However, if you choose to configure the exams yourself, please remember to include at least the Declaration of Originality which is required by the Faculty Board. Please also do this if you choose an alternative exam format, even if you send the questions by email.
We have compiled a list of actions on How to set up online assessments with Blackboard and Turnitins that helps you with setting up the exams as safely as possible.

Extra security step

From 22 April, you will no longer be able to log in to Teams, Office 365, OneDrive and Skype for Business with your ULCN account alone, but you will need to go through an extra security step. You will have to verify your identity with Microsoft Authenticator. 

Follow the instructions on the university website.

Declaration of originality

To make students especially aware of our rules regarding fraud and plagiarism, a decleration of originality has been made for students (see document on the right, also in Dutch). 
The decleration helps confirm and strengthen the standards that apply at our university. Students take tests and make assignments themselves, without plagiarism. By including the decleration in the test, the student is reminded that he or she should not cheat, but also that other students should not do so. Behavioral research shows that endorsing a decleration of originality just before an exam or assignment works best. Also included in the decleration is the fact that students have to realise that fraud may also harm other students. It is recommended to make students aware of this outside the assessment and to point out their responsibility in this respect.

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