Universiteit Leiden

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Financial project management

The goal is to work with the faculty-level project controllers in order to improve the support provided by project controllers for externally funded research projects, in both the pre-award and post-award phases. This includes making improvements to the process of setting a budget for the project.

Improving financial project management

To streamline the budgeting process, we are developing a budgeting module for common grants from funding organisations such as the NWO and the EU. This will save time both for researchers and project control support staff. Colleagues who work in the area of financial project management are closely involved in developing and testing this module. The budgeting module will be ready at the beginning of 2021.

Knowledge sharing between among control support staff is being encouraged through workshops. The control dossier, project administration and the various tasks involved in project control have been addressed so far. In 2021, the focus will be on specific themes such as the EU’s Horizon Europe programme and the development of skills on a broader level. 

Internal guidelines on time registration and Q&As for common grants are shared on the SharePoint site for Project Control, as well as all the templates and manuals that have been developed. Within LRS, these knowledge bases will be linked via the Research Support Portal that is being developed in project 2.

In order to establish a clear picture of the roles and responsibilities of support staff, the processes in the pre- and post-award phases are being mapped out. This involves examining what tooling is required to optimise the activities involved in the financial management of research projects. This activity is being carried out ahead of the purchase and implementation of tooling in 2022.

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