Universiteit Leiden

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Frequently asked questions

In line with the government decision of 31 March, no in-person PhD ceremonies will be held until further notice. From 6 April, PhD candidates will be given the choice of postponing their PhD ceremony or holding it online. This will give them the opportunity to complete their PhD according to the original schedule despite the corona crisis. The beadle will contact supervisors to make the arrangements.

For more information on the practical implementation of online promotions, please refer to the 

Protocol online PhD defences

We understand that there are many questions about this and that there is much uncertainty, particularly for PhD candidates and postdocs with contracts that can no longer be extended. However, our university cannot decide on this alone. We are in negotiations with the other Dutch universities (within the Association of Universities in the Netherlands (VSNU)) and the Dutch government about what to do about research projects that have funding for a fixed period and have been delayed by coronavirus. If you have any financial questions about your project, please contact your project controller/account manager within the faculty.

See also the VSNU memo Research project delays: research institutions working on solutions (PDF).

In this time of crisis in which we work from home, everyone follows the normal work pattern as much as possible, and the same applies to time recording. If you have any questions about time recording, please contact your project controller/account manager within the faculty.

We understand that this can cause uncertainty, but this is not something that the University can decide on. The Ministry of Education, Culture and Science (OCW) is currently considering the options.

For questions about combining working from home with your private life, please see the working from home dossier

Until further notice, the general rule is that everyone will work from home. This is following the guidelines of the Netherlands National Institute for Public Health and the Environment (RIVM). Exceptions are possible in a number of cases: for critical processes and vital services such as animal care, corona-related research, long-term lab research that cannot be discontinued without major loss of data and the operation of crucial research equipment. The Dean for which research such an exception can be made. No new experiments may be started.

Research that will help fight coronavirus will be facilitated as much as possible, with due observance of the safety regulations. In all cases, appropriate safety measures will be taken, such as access control, attendance registration and limiting the number of people per room. 

See the Travel advice page in the coronavirus dossier for information about whether you may still travel.

The current guidelines of the Netherlands National Institute for Public Health and the Environment (RIVM) apply to working with test subjects. More information in the document Position on research involving healthy human subjects and patients (PDF).

See the tips in the working from home dossier.

For specific questions about your research, please contact your immediate supervisor.

For further information about coronavirus and the measures that Leiden University is taking, please see our general coronavirus dossier. For general questions about the virus, please call the Netherlands National Institute for Public Health and the Environment (RIVM) information line at: 0800-1351.

Luris, Leiden University's grant support office, is still offering help with writing grant applications. They can also answer any questions you may have about changes to the application process because of the COVID-19 situation. You can do so by directly contacting one of the Luris advisers or by sending an email to grants@luris.nl. If you have financial related questions with a grant application, please contact your project controller/account manager within the faculty.
 
For answers to more general questions about grant procedures during this period, please refer to our research funding page.

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