Financial project management
Vidatum supports the project management of externally funded research projects.
Externally funded research projects provide the university with more than 100 million euros each year. Good financial project management is essential to retain this funding and control the costs. Vidatum helps with formulating an accurate financial status and forecast for projects.
Vidatum can be used for recording and managing all externally funded research projects. This means that:
- All externally funded research projects will be entered in Vidatum.
- The time spent on projects is planned to be recorded via Vidatum in the future (instead of SAP CATS).
- Integration with SAP/AFAS enables the capture of current project budgets, ensuring accurate forecasting.
Vidatum will be used for recording not only estimates and budgets, but also all the relevant project information and definitive documents. As a result, the financial (and other) management of projects will be more transparent and efficient.
- Clear and structured recording of financial information
- Clear recording and management of project documentation
- Better control of budgets and project expenditures
- Clear assignment of rights for modifying project information and budgets
Financial project management is intended for everyone who is involved in managing and reporting on research projects.
- Project controllers and controllers: to manage the financial aspects of projects and ensure accurate records. They will use Vidatum for recording projects and project budgets.
- Principal investigators: to gain insight into and an overview of the projects for which they bear ultimate responsibility, and to supplement and modify information themselves.
- Researchers: to record hours and contribute to financial reports. After the move from SAP CATS, they will use Vidatum for time recording.
- Project managers, institute managers, directors of operational management: to gain insight via reports, and to give approval for taking projects to the next stage, where relevant.
In November 2024 the faculties of Science, Social & Behavioural Sciences and Archaeology started entering projects in Vidatum. Since March 2025 this element will be introduced in phases in the other faculties and organisational units.
By the end of 2025, staff members will switch from SAP CATS to Vidatum for time recording. They will be informed about this in due course.