Universiteit Leiden

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Updates

The news about working from home is updated every day - and more often if necessary.

Update 20 May: Working towards the new normal in stages

The restrictive measures imposed by the government to contain the coronavirus are slowly being relaxed. Working at home will continue to be the norm: we will all still be working as much as possible from home. We are expecting that this will continue to be the case until 1 September. 

  • This means that we will also organise as few events as possible for staff on campus, because this would mean their having to come to the University. 
  • Those people who – for whatever reason – cannot work from home or would find it very difficult to work from home should discuss with their manager the possibilities of working partly on campus and/or carrying out other activities. 
  • It is important that you have good facilities for working at home. If you do not have adequate facilities, you should discuss with your manager the possibilities for having the use of an office chair, for example, or acquiring ICT tools
  • The relaxation in the rules from 15 June make it possible for specific teaching activities to be carried out that can only take place on university premises. This expressly does not mean returning to work (even in part) in our University buildings, but applies to such things as practicals, small-scale (pre)clinical teaching and mentoring of vulnerable groups. For everybody else, the norm remains:  work from home. 
  • We are currently preparing for a possible further relaxation of the rules at a later date, when we may be able to open our buildings for work again – albeit to a limited degree. To make this possible, we will introduce such measures as setting a maximum capacity per room and per building, organising one-way systems, and taking extra hygiene measures. 
  • If this more relaxed scenario becomes possible, managers will determine, in discussion with their teams, which members of staff can work on campus and in what circumstances. Up to 1 September, there will in any event be no obligation to work on campus.  

What does the new normal mean for Leiden University, for our students and for our staff? Read more.

Update 14 May: USC Leiden resumes outdoor sports in phases

The University Sports Center Leiden (USC) will resume outdoor sports in phases. Advance reservation is required. Only members can make reservations. Sports must be practiced according to the official NOC*NSF-sports protocol. Read more.

Update 7 May: New government measures & implications

The Dutch government announced new measures yesterday. There are no changes for higher education but the government did announce that it is investigating whether the measures for higher education can be eased.

This means that the measures that we have already taken will remain in force until further notice:

Everyone is expected to work from home where possible. The government has not provided a date for when home working will end, but we are taking into account that this could still take a few more months.

Our buildings remain closed to students, except for the limited services provided by the University Library.

For crucial work that has to be done on-site, the following hygiene measures apply:

  • Keep 1.5 metres apart from others
  • Sneeze and cough into your elbow
  • Wash your hands regularly
  • Stay at home if you are experiencing symptoms
  • The government does not deem face masks to be necessary if it is possible to keep 1.5 metres apart from others.

Update 22 April: Consequences of extension of government measures

The Dutch government announced new measures on 21 April and extended many existing measures until 20 May. In this update, we explain the consequences for Leiden University. 

No events until 1 September
The government has decided that no events may be held until 1 September at the earliest. Unfortunately, this also means that University events, such as the Opening of the Academic Year and our introduction weeks (EL CID, Hague Orientation Programme, Orientation Week Leiden) will not be able to go ahead in their traditional format. We understand that this will be disappointing for many of you and are now investigating possible alternatives, perhaps in the form of online introductions. As soon as we know more, we will let you know in our updates and will inform the new students that this affects.   

Corona measures extended until 20 May
The government has announced that most of the existing corona measures will be extended until 20 May. This means that the University measures that applied until 28 April will also be extended until 20 May.

The Ministry of Education, Culture and Science will issue a new ‘service letter’ this week with guidance on how research universities and universities of applied sciences can implement the corona measures until 20 May. We may have to make changes to our measures in response to this. If we do, we will inform you as soon as possible.

PhD ceremonies
As the government measures have been extended, we strongly encourage candidates to hold their PhD ceremonies online rather than postpone these until next academic year. We understand that this may be disappointing for some, but otherwise these PhD ceremonies may be postponed for a long time – possibly even into the next calendar year. The Beadle’s Office will contact the supervisors of all planned PhD ceremonies. Once events are allowed to be held again, we will hold a ceremony in Pieterskerk for all researchers (and their family and friends) whose PhD ceremony was online.

Update 16 April 17:30: Extra security for Office 365, OneDrive and Teams from 22 April

From 22 April, you will no longer be able to sign into Teams, Office 365 and OneDrive with your ULCN account alone, but will need to go through an extra security step. You will have to verify your identity with Microsoft Authenticator, which you will need to install on your phone.>>>Read more

Update 6 April 16:30: survey working from home

Take our (one minute) survey on working from home
Now we’ve been working from home for a few weeks, we would like to know how all of our staff (academic and non-academic) are getting on. The Remote Teaching & Testing project team has therefore created a short (anonymous) survey with Qualtrics. The survey consists of four closed and one open question. Take the survey.

Update 3 April 15:00: Emails about changing your password to resume from 6 April

You will receive emails about changing your password again from Monday 6 April. If you are working from home on a laptop from the ISSC, you will have te work with two different passwords.

Update 3 April 13:00: Don't use Zoom and update your computer 


Don't use Zoom

Leiden University does not permit the use of Zoom. This is because there are privacy risks that are currently being investigated. Zoom sells or shares personal data with third parties. An option such as Attendee Attention Tracking is also a risk. The University has safer alternatives, such as Kaltura LiveRoom and Microsoft Teams.

If you are invited to a meeting by someone outside the University, for instance, please observe the following guidelines:   

  • Set the cookie settings in your browser to minimal/essential to avoid tracking cookies.
  • Do not record meetings.
  • Do not use the download option and do not share documents or files through the video conferencing tool.
  • Always use a password for meetings.
  • Set audio and video to mute as a default and only switch them on when you are participating in a meeting.
  • As a host do not enable attention tracking

Update your computer

Most of you are now working from home, but not all home computers have the latest updates. This makes not only your home network but also the University network extra vulnerable to cyberattacks. You can make your home computer more secure in four steps

Update 2 April 12:30: Measures extended until 28 April

Following the government decision of 31 March, all University measures that applied until 6 April (such as working from home) have been extended until 28 April. The government announced that it will issue a new decision on 21 April. In response to this, the University will decide as soon as possible which measures will be necessary after 28 April.

Update 25 March 16:30: Please take note before changing your password

Are you working from home on a university laptop issued by the ISSC? If you are not connected to the university network via your university workplace, your password will NOT be synchronised to your work laptop. Have you already changed your password? In that case:   

  • Use your old password on your ISSC laptop (until you are reconnected to the university network at your university workplace in Leiden or The Hague).
  • Use your new password to log in to Office 365, webmail and all ULCN applications that you use.

Update 25 March 12:30: Changes to Library services

Leiden University Library is now open from Monday to Friday, from 9:00 to 17:00, for the collection of books and other materials (from the book lockers). The Library is closed during the weekend. The collection points at the Pieter de la Court, Van Steenis and Wijnhaven buildings are open during the hours of these buildings. More information.

The Library is also providing access to free digital resources, as well as material specifically for corona research

Update 23 March 10:00: Do you need an employer statement for day care? Mail the PSSC Service Point
 

Schools and day nurseries are open to children whose parents work in crucial sectors. Some of these schools and nurseries are asking parents for a statement from their employer about the nature of their work.

If you are a key worker at the University – for instance, if you are involved in organising or providing remote education – we will provide a letter for your school or day nursery as soon as possible. Please send an email to the PSSC Service Point requesting the letter.

Update 20 March 13:00: working with MS Teams 

Since last week Microsoft Teams is available to all staff. Go to tips on how to quickly and easily get started with Teams.

Update 19 March 14:30: teaching and assessment online to end of academic year, working from home until 6 April

 
This morning we announced that all teaching will be remote for the remainder of the academic year. What other working activities are concerned: In principle, working from home applies until 6 April. Depending on decisions taken by the cabinet/ advisories from RIVM, this may change.

This is a momentous decision. Switching to remote teaching will require a huge effort from everyone and will take some getting used to. We therefore don't want to burden you, our students and staff, with such a major change again in the near future.

We hope that this decision will give you peace of mind. If the government relaxes its corona measures, we don't rule out the possibility of reintroducing certain forms of face-to-face teaching or assessment. In principle, however, remote teaching will be the guiding principle for all our degree programmes and courses for the rest of this academic year.

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