Online security: be vigilant with free services
These days we all make liberal use of free online services: from email, cloud storage, navigation apps, translation programmes and PDF creators to smart chatbots with artificial intelligence. However, there are risks in using these services.
Avoid using these hard- and software facilities
There are some free (or even paid) services that we advise staff to avoid using altogether for security reasons. This is because we know that these services use spyware or have other security loopholes. You can find these services in the forbidden hard- and software list.
If you nonetheless need to use the tools on this list, you can submit an exception request via our exception procedure, then we can together think about how we can manage the risks.
If you are in doubt about using particular software, hardware, apps or suppliers, you can always first consult our page about Information security and privacy for the most up-to-date advice, or get in touch with us.
How should you treat ‘free services’?
If the service is not on the banned list of hard- and software, make sure in any event that you do not share any university information with these service providers, unless the information is already in the public domain and does not contain any personal data. Use existing university services as much as you can when carrying out your work and handling data.
If you want to make sure your private use of these services is as secure as possible, take a look at https://switching.software/ for privacy-friendly alternatives to frequently used services.
You can put any questions you may have about information security and privacy to the Information Security/Privacy Officer at your own faculty or unit, or forward your question to: firstname.lastname@example.org and/or email@example.com.