25 June 2024

Are you an approver for one of the tasks below? Then make sure you appoint a substitute in time when you go on holiday:

• Declarations
• Invoices
• Individual Choice model
• Modifications (Service Portal)
• New registrations (Service Portal)
• Time recording
• Leave of absence
• Orders*

You can appoint a substitute via the 'My substitutions’ tile in the Service Portal. You can read how to do this in the Service Portal Knowledge Item: Setting up a substitute.

* To set up a substitute for orders, see the manual ‘Procurement Area: User manual for budget holders (Approval and substitution)’

Note

• Make sure your to-do list/work list is empty before setting up a substitute.
• You can only set up a substitute for yourself.
• P-check and F-check roles cannot be substituted. There are several P-checks and F-checks per faculty. They must arrange substitutions among themselves.
• The substitution only applies to completely new applications and to applications that are submitted to you for approval again.
• If you have set up a substitute you still have the option to approve tasks yourself. You will also receive notifications (emails) about approving new tasks. If your substitute assesses a task, this task will disappear from your inbox and vice versa.
• You cannot pile substitution upon substitution. If the person you are a substitute for is also someone else's substitute, you will not see those tasks. You only see the tasks of the person you substitute.