Universiteit Leiden

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Collaboration tools

The university offers a number of facilities for collaborating with colleagues within and outside the University. This may involve sharing information or collaborating on documents. Depending on your objective, you can choose from the following collaboration tools.


A workgroup is a joint folder on the network drive (usually the J-drive). The workgroup can be open for a special objective or to a special group, and will only be accessible to members of this group. It allows you to save documents and share them with colleagues from other departments. 

The workgroup is only accessible from a physical university workplace or via the Remote Werkplek. You can apply for a workgroup via ISSC.

Microsoft Teams

With Microsoft Teams, you can collaborate with each other anywhere. You can chat, meet, call and collaborate and work on files together. Read more about collaboration in MS Teams.

Sharepoint team site

A team site allows you to share documents, post announcements, maintain task lists, and organize a discussion forum. 

A SharePoint team site can only be accessed outside the University with your ULCN account. You can apply for a Sharepoint team site via ISSC. The person who applies for the team site becomes the administrator and can add other participants himself. 

Other collaboration tools

If you find another service for collaborating with colleagues in higher education than the ones listed here, you may be able to access this service via SURFconext. SURFconext provides access to more than 50 tools and supporting ICT services offered by other parties. You can access these services and tools with your ULCN account. If you use a specific service on a regular basis, you may be able to have this service included in SURFconext. For more information please contact your information manager.

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