The financial developments for the coming years are outlined in the Framework Memorandum. The Memorandum forms the basis of the Planning & Control cycle for each new year. Furthermore, it compares the expected income from the first income stream (government funding and the tuition fee) with the budgets…

The digital accessibility expert group focuses on improving the accessibility of the university website, digital learning tools and digital examinations. As a result of the corona crisis many educational activities are now online. The group is therefore working closely with the Centre for Innovation…

The Harmonisation of Educational Logistics programme is a University-wide programme spanning several years. A programme structure has been developed to ensure that everything runs smoothly, that the University takes the right steps and decisions and that the right people are involved in the programme.…

The Compulsory Identification Act (WID) stipulates that employers must establish the identity of employees when they enter their employment. This also applies for employment agency staff and interns. When you start work at the University, you therefore have to show a valid identity document. A copy…

Are you handling personal data just once, for instance when taking the minutes of a meeting or organising an employee outing? You do not need to include this use in the data processing register if you stick to the following conditions.

Leiden University has extensive real estate. Our Real Estate Directorate is responsible for realising and maintaining all university buildings. If you wish to make modifications to a building, you have to take into account a number of agreements.

Do you wish to purchase or order something on behalf of the University? You need to take into account a number of procurement procedures. For example, the University makes use of framework contracts. Do you do need temporary staff? You can read all about it on the page of HR.

Do you need help creating or using online teaching methods, or are you running into difficulties? We are here to help you with your ICT- and didactic-related queries.

If you bring in a (new) person who will be processing personal data for you, this person is not allowed to use this information for his or her own purposes. You need to formalise this in a data processing agreement. The university will usually have an agreement in place.

An ORCID iD is a unique code that identifies you as a scientist in a reliable and consistent way, much like the social security number in a passport. DOI does the same but for a scientific publication instead of a person. DOI and ORCID iD are examples of persistent identifiers.

If you work, you are eligible for tax reduction in the form of tax deductions. You can apply for or terminate a payroll tax deduction via BAS InSite.

Leiden University invests in a lasting relationship with alumni and partners. Here you will find more information on strengthening these ties and the possibilities for financial support, as well as answers to questions such as: How do I stay in touch with former students? How do I use the alumni database?…

As a lecturer tutor, you are responsible for one or more mentor groups. SEA offers support to help you perform this role.

Do you want to transport parcels, boxes or small items of furniture between University buildings or to locations within the Netherlands? Any items that are not eligible for delivery by post can be delivered during a transportation round.

Research

Organisation

Organisation

As of 1 May, Marchien de Mooij will take up the role of director of the Leiden Learning & Innovation Centre (LLInC). She brings extensive experience as a higher education manager and is familiar with our university and the challenges it faces. In a previous role at the LUMC, she worked closely with…

The University believes it is important that you are happy in your work. This is why we gauge your opinion with the personnel monitor. We use the results to make improvements that enhance job satisfaction.

If your research project involves collecting private or otherwise sensitive data, you must ensure adequate data protection measures are taken. Research must be conducted in accordance with the General Data Protection Regulation (GDPR). In terms of patient data, for instance, when used for research carried…

Do you want to install software yourself at your workplace? Or would you link to sync your work email with your smartphone? On this page you will find all our ICT workplace manuals, sorted by theme.

Leiden University offers various training programmes and workshops that contribute to student well-being.

Individuals have the right to instruct the university to delete their personal data in a number of cases. For instance, if the university no longer needs the data, or if the person withdraws consent previously given.

As a teacher, there are different people and departments within the faculty that you will deal with.

LUCRIS GSM is a registration and monitoring system for PhD candidates. GSM stands for "Graduate School Management", and LUCRIS GSM should not be confused with LUCRIS PM (Publication Module). With the LUCRIS GSM module, all information concerning PhD candidates is stored in a uniform way and made accessible…

The university strives to create a pleasant working environment for everyone. From terms of employment to health and development: here you will find the right information and support.

As a member of staff, you can use Teams Phone for internal phone calls, or to call both mobile numbers and fixed numbers. To do so, you need to be logged in to your university Microsoft 365 account.

On this page, you will find a central overview of all rules, guidelines, and resources regarding marketing and communication within Leiden University. Whether you are looking for practical tools, strategic advice, or support with recruitment: the subpages below will navigate you directly to the right…

Leiden University wants to ensure you can do your work safely and with the right support. Here you will find information on who to contact in case of problems, questions, or emergencies, as well as answers to questions such as: What should I do in the event of a work-related accident? Where can I go…

Leiden University provides employees with all the necessary facilities to work from home efficiently and comfortably. Here you will find more information about software, network connections, and setting up your workspace, as well as answers to questions such as: How do I access my files from home? How…

Whether you’re a student, staff member or external service provider, it’s important that you feel safe at Leiden University. A range of measures are in place to assure safety and security in all the university’s buildings and grounds.

Fitness is more than physical health alone. An equally important aspect is mental fitness. Mental fitness refers to fitness of the mind. Situations may arise at work that may lead to you feeling less strong. What you can do about them?

Workshop

Curious to find out how you can contribute to a safe working environment? Then keep reading to discover our tips for working securely. They will help you to work more safely in specific situations. This section contains tools and tips to promote safe working habits in specific situations.

Curious to find out how you can contribute to a safe working environment? Then keep reading to discover our tips for working securely. They will help you to work more safely in specific situations. This section contains tools and tips to promote safe working habits in specific situations.

As a university employee, you probably work with personal data. That is not just names and telephone numbers – it can also include things like cookies. How can you make sure you are working in a privacy-proof way?

To be able to activate your LU-Card online, it is necessary that you confirm your identity. We use the ReadID Ready app for this. On this page you will see what you need to confirm your identity.

The University pays out salaries on pre-determined dates. Additionally, the holiday allowance is paid out in May and the end-of-year bonus is paid out in November.

Via Microsoft 365 and OneDrive you can work from all kinds of places and on different devices without having to use Remote Workplace.

The Netherlands have an excellent public transport system. You can get almost everywhere by train, bus or tram. All you need is an OV-chipkaart. When it comes to getting around in Leiden it might be worth to consider buying a (secondhand) bike. Do you prefer travelling by car? You will find more on…

Via Microsoft 365 and OneDrive you can work from all kinds of places and on different devices without having to use Remote Workplace.

Follow these steps to start a new mailing or newsletter.

When moving to the Netherlands, it is important to know whether you are considered resident tax payer or non-resident. Both residents and non-residents are taxed on their taxable income. A number of criteria help determine your status as resident or non-resident.

PhD

If you find a new job or if your contract is coming to an end, there are a number of matters to consider.