ICT plays an important role in scientific research. With the help of ICT it is easier to collect, manage, analyse and share complex research data.

The Privacy Service Point is responsible for the application of and compliance with privacy legislation.

Curious to find out how you can contribute to a safe working environment? Then keep reading to discover our tips for working securely. They will help you to work more safely in specific situations. This section contains tools and tips to promote safe working habits in specific situations.

Curious to find out how you can contribute to a safe working environment? Then keep reading to discover our tips for working securely. They will help you to work more safely in specific situations. This section contains tools and tips to promote safe working habits in specific situations.

Data management refers to creating, saving, updating, making available, archiving and long-term storage of research data. The final goal of this process is often defined in terms of the FAIR principles: 'Findable, Accessible, Interoperable and Re-usable'.

Sharing data and documents with colleagues or other organisations can be useful, but it can also entail various risks. You should therefore think carefully before sharing anything, and always ask if you’re not sure whether sharing is permitted.

Qualtrics survey software allows you to create online questionnaires for your research. It provides various question types, branch logic and the possibility to export results to statistical software, such as SPSS.

Guidelines, rules and other important information for PhD candidates are described in detail in various documents.

If you need to create online forms, you can do this using Formdesk. This tool can be used for registrations for events and for asking for feedback.

Using secure tools ensures that information and personal data are well protected. ‘Tools’ refers to software that can help you perform your work efficiently, such as email software or a file-sharing system. To quickly see whether a specific tool is permitted, check the tool picker!

In Maileon, you have the role of editor, but there are other types of users with different permissions.

Science, Institute of Biology Leiden (IBL), Plant Sciences

Here you can find questions and answers about the employee experience survey.

The integrity and reliability of academic research are of fundamental importance to the University. All parties, both within and outside the University, must be able to have confidence that our research is conducted in a scrupulous, fair, verifiable, impartial and independent manner.

As you are a new Leiden University staff member, a number of things must happen before we can draw up your contract and activate your ULCN account. This is also the case if you are affiliated with the university as external staff, for example if you were hired as a freelancer.

If you need a mobile telephone or a mobile subscription or data-only subscription, can apply for it via the helpdesk portal. You can also contact the helpdesk portal if you need to change or cancel a mobile or data-only subscription.

Training

Whether you’re a student, staff member or external service provider, it’s important that you feel safe at Leiden University. A range of measures are in place to assure safety and security in all the university’s buildings and grounds.

Science, Leiden Institute of Advanced Computer Science (LIACS)

Workshops, lectures

AI offers opportunities to make your work easier. However, there is also a downside to AI that may have consequences for your privacy and that of your colleagues. On this web page, you will find more information about the responsible use of AI within Leiden University.

The PhD track involves many different aspects. As well as important administrative steps that you have to take, for example, there are also introductory activities, a training programme and opportunities for research abroad.

Answers to the most common questions about Maileon

Did you forget your password and do you want to request a new one? Do you want to modify storage for a workgroup, including access rights? Or do you want to submit another request for our ICT services or products? Please use the forms below.

Within all bachelor’s and master’s programmes, depending on the type of programme, attention is paid to ensuring that academic research is carried out scrupulously. For each programme, this is done in a way that is appropriate for the discipline in question.

To protect sensitive data, such as personal details or confidential business information, the university uses so-called sensitivity labels in Microsoft 365. On this page, you can learn what sensitivity labels are and how to use them.

From the 2026-2027 academic year each programme will record the teaching preparation process in TimeEdit Curriculum (TEC). TEC is the curriculum source system in which data is recorded completely and reliably. From TEC, data can be exchanged with other systems. TEC replaces local Word and Excel files…

Locking your screen before leaving your desk: it’s so easy to do but we often forget. This quick action protects both you and the university. Do you always lock your screen when you leave to get a coffee, walk to the printer or chat with a colleague in the corridor?

Leiden University’s Education Dashboard contains key data for all the university’s degree programmes. Please note that at present the dashboard is only available in Dutch. For more information see the Dutch staff website or send an email to cijfers@bb.leidenuninv.nl.

We can all do our bit to keep our information and personal data safe. It’s easier than you think and is often about the small things. Working privacy and security smart means protecting your own data and that of your colleagues. Want to know how best to go about that? Check it out here!

Generative AI such as Chat GPT has been part of our working and learning environment since 2022. This AI use in the educational setting by students, teachers and staff members comes with a number of new challenges. The creative process of writing a "classic paper" for instance, can be carried out partly…

What are you supposed to do if something goes or has gone wrong? Whether it be a break-in, an accident or an unsafe situation of any other kind, or data breach or cyber-attack; please read how to report each type of incident below.

Ethics committees advise researchers on ethical issues relating to their research. For example, whether the research meets the criteria for ethically responsible conduct. There are a number of ethics committees within Leiden University.

You can activate and manage your account via Account Services. To make the best use of Account Services, it is important that you set your account properly the first time you use it.

You can contact the privacy or security officers with questions about privacy or data security.

An ORCID iD is a unique code that identifies you as a scientist in a reliable and consistent way, much like the social security number in a passport. DOI does the same but for a scientific publication instead of a person. DOI and ORCID iD are examples of persistent identifiers.

We want to make it easy for you to do your work at Leiden University. Find out how to submit queries, get help, log issues or request other services.

Leiden University devotes a great deal of attention to the security of its systems. Nevertheless there may still be vulnerabilities in our systems. If you discover such a vulnerability, please let us know as soon as possible.

Here you will find guidelines for using devices such as laptops, tablets, and telephones. Whether you are working with a device purchased for you by ISSC or with a device you have purchased privately, it is important that you save your files securely and handle confidential data with care.

TimeEdit Curriculum (TEC) brings the teaching preparation process together in one complete and manageable source. Data is recorded clearly and automatically linked to other systems. This will in time reduce pressure of work and the process is less error-prone.

Science, Institute of Environmental Sciences (CML)

Maileon offers two user environments: one for internal mailings and one for external mailings.

Seminars, workshops