Vidatum can be used for recording and managing all externally funded research projects. This means that:

• All externally funded research projects will be entered in Vidatum.
• Time tracking on projects has been available in Vidatum since 1 December.
• Integration with SAP/AFAS enables the capture of current project budgets, ensuring accurate forecasting.

Vidatum will be used for recording not only estimates and budgets, but also all the relevant project information and definitive documents. As a result, the financial (and other) management of projects will be more transparent and efficient.

• Clear and structured recording of financial information 
• Clear recording and management of project documentation
• Better control of budgets and project expenditures 
• Clear assignment of rights for modifying project information and budgets

Financial project management is intended for everyone who is involved in managing and reporting on research projects.

• Project controllers and controllers: to manage the financial aspects of projects and ensure accurate records. They will use Vidatum for recording projects and project budgets.
• Principal investigators: to gain insight into and an overview of the projects for which they bear ultimate responsibility, and to supplement and modify information themselves.
• Researchers: to record hours and contribute to financial reports. After the move from SAP CATS, they will use Vidatum for time tracking.
• Project managers, institute managers, directors of operational management: to gain insight via reports, and to give approval for taking projects to the next stage, where relevant.

In collaboration with the faculties, a large part of the externally funded research projects has now been implemented in Vidatum. Since 1 December 2025, we have been using Vidatum for time registration on these research projects.