Reserving rooms
Within the university you can reserve rooms for educational and non-regular educational purposes, but also for events, meetings and gatherings.
How do I reserve a room?
You can use the room reservation form to reserve a room in one of the university buildings.
If you prefer to use email, then for an education room you can send an email to Room Management; if you need a room for a meeting or other group event, you should contact the relevant Service Desk.
If you have any further questions about reserving a room or would like to know more about the university buildings and facilities, please contact the relevant Service Desk.
Reserving a room for an event
If you’re planning to organise an event, the Event Service can help you with finding the right room and arranging other practical matters.
Can I view my room reservation online?
If you want to know where a lecture will take place, or to view your reservation online, please see the schedule in MyTimeTable.
How do I change or cancel my reservation?
If the reservation relates to a room for education, you should send an email to the relevant address, depending on the location:
| Location or faculty | Email address |
|---|---|
| Humanities | zalenbeheer@ufb.leidenuniv.nl |
| Campus The Hague | |
| Social Sciences | zalenbeheerfsw@ufb.leidenuniv.nl |
| Science/Archeology | servicedeskfwn@ufb.leidenuniv.nl |
If your location is not shown, or if the reservation relates to something other than education, please contact the relevant Service Desk.
Book a room for regular teaching and examinations
Please use the room reservation form to book a room for regular teaching and examinations, or other purposes.
Looking for a room with the right facilities for your teaching or event? A new system provides detailed information about rooms and spaces at the university. ESviewer is an online system that provides an up-to-date list of teaching rooms and spaces. You will find:
- The capacity (for teaching and exams)
- The available technical equipment
- The room layout (for example, U-shape or auditorium)
- Photos of the room so you can see what it looks like
If you have any questions regarding the ESviewer, please contact Educational Facilities at esviewer@ufb.leidenuniv.nl.
Additional fees
There are no additional fees for booking a room, although you will be charged for extra cleaning or other facilities. For these additional fees you need to have a SAP number.
Questions and contact
If you have any questions about reserving rooms, please contact the Service Desk by e-mail or telephone:
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Location: |
Service Desk Lipsius, Central Hall |
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Telephone: |
071 527 2402 |
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E-mail: |