Planning how to deal with your data during and after your research project is considered to be essential nowadays. Leiden University has adopted a regulation that states that researchers have to write a data management plan before the start of each research project. Funders like NWO and ERC require you to add a data management paragraph in your proposal.

The course aims to provide you with guidelines that help you understand how to manage the digital data you collect throughout your research in accordance with university and funder requirements.

Topics covered

In this workshop we will briefly discuss the University’s and funder requirements. We will help you answer some of the questions that are commonly addressed in a data management plan:

• What kind of data will you be collecting?
• Where will you store your data?
•  With whom and how will you share your data?
• How will others be able to understand the data?
• How will you preserve your data for the long term?

We also reserve time for filling out the university's data management plan template. 

What you will learn?

Participants will have a basic understanding of the principles of good data management and will write a data management plan.

Format

Two sessions of 3.5 to 4 hours with presentations and handouts and one final session with presenting the DMP you have written as part of the course. Between the second and final session you have 3 weeks to write you DMP and have to send it in one week before the presentation session. Participants will bring their own device to write a first version of a data management plan. Afterwards, participants will receive additional information and feedback to help them finalise their own data management plan.

Dates

The spring workshop 2026 is open for registration via graduateschool@fgga.leidenuniv.nl.  

The workshops will take place on: 

• Session 1: Tuesday 3 March 2026, 9:00 - 13.00, room 3.12A/B Wijnhaven-The Hague

• Session 2: Tuesday 17 March 2026, 9.00 - 13.00, room 3.12A/B Wijnhaven-The-Hague

• Session 3: Tuesday 12 May 2026, 9.00 - 13.00, room 3.12A/B Wijnhaven-The Hague

Important information

• Could you please inform us if you will participate in the course? By accepting or declining all outlook invitations.
• The PhD course Data Management Plan is obligatory for all FGGA PHD students and a requirement for promoting. This message is intended for all FGGA PhD candidates who have not yet taken this course. You can ignore this invitation if you have already participated in the course.
• The sessions are in principle on location. If you are really not able to be in The Hague in person please contact us via graduateschool@fgga.leidenuniv.nl.