Universiteit Leiden

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Reserving rooms

Within the university you can reserve rooms for educational and non-regular educational purposes, but also for events, meetings and gatherings.

Reserve a room in Outlook

Do you want to meet with a small group of people (2 to 12 persons)? You often can make a room reservation in your digital agenda in Outlook (read the Dutch explanation).

Someone at the Service desk of the building often has to approve your request. You receive an e-mail when your request is approved or not.

Reserve a room with paper form

Are you organizing an event? Are you giving a (guest) lecture? Or do you have a meeting with a larger group? You can make a room reservation by paper form. You hand in the form at the Service desk of the building. This also applies to people from outside the university who would like to reserve a room.

Below you find the forms of the locations at Leiden University. Print it out and see where you can find the Service desks of the buildings.

View room reservation

Would you like to know where a course is taught or check out an online reservations?

View your room reservation

Book a room for regular teaching and examinations

Please use the forms below to book a room for regular teaching and examinations.

In doing so please take into account room availability and facilities (PDF).

You can e-mail the completed forms to the Scheduling Rooms department (zalenbeheer): zalenbeheer@ufb.leidenuniv.nl.

Book a room for other purposes

Please use the form below to book a room or cancel a booking for other purposes than teaching.

NOTE: To complete the form you should first save the file. The completed form should be handed in to the Servicedesk by the secreteriat of your department.

If you have any questions, please contact the Service Desk by e-mail or telephone:


Service Desk Lipsius, Central Hall


071 527 2402 



Additional fees

There are no additional fees for booking a room, although you will be charged for extra cleaning or other facilities. For these additional fees you need to have a SAP number.

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