22 May 2026

Are you an approver for tasks in BAS? Then ensure that you set up a replacement in time if you go on vacation or take leave days. 

Please note: you only need to set up a replacement if you: 

• Have a managerial role; 
• Are a contact person for the onboarding process; 
• Have a role as an approver in the authorization scheme; 
• Are a project manager. 

Preparers, HR advisors, and HR mandate holders are groups consisting of multiple people. If someone is absent, tasks in shared task bins under the ‘All incl. completed’ tab can be viewed and edited by others in that group. See the knowledge item 'Gebruik van takenbakken' for more information. 

Setting up a replacement as a paid employee

Do you want to set up a replacement as a paid employee? This can be done via a leave request or a sick leave notification in BAS InSite. In a leave request or sick leave notification, you can set up a replacement by selecting the correct person in the ‘replacement’ field. 

Setting up a replacement as an external employee/employee with a job contract 

Do you have a role as an approver and are you an external employee or an employee with a job contract? Then use this link in BAS InSite to set up a replacement for the period you are absent. You can read how to do this in the Knowledge Item 'Employment - Replacement' in the Helpdesk Portal.

Please note:

• Ensure that your tasks are updated before setting up a replacement. 
• Select the correct replacement. You can read more information about this in the knowledge item 'Employment – ​​Replacement'. 
• Only the new tasks will be assigned to the replacement once they have been set up. 
• Tasks assigned to the replacement are also visible in BAS InSite or the AFAS Pocket app and can potentially be edited by the absent approver. 
• You cannot stack replacements. If the person you are replacing is already replacing someone else, you will not see those tasks. You only see the tasks of the person you are replacing.