Universiteit Leiden

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Procurement, purchasing and ordering

Do you wish to purchase or order something on behalf of the University? You need to take into account a number of procurement procedures. For example, the University makes use of framework contracts. Do you need temporary staff? There are a number of things you need to know first.

Procurement procedures

If you wish to purchase something on behalf of the University, you need to take into account a number of procurement procedures. For example, the University makes use of framework contracts. If your purchase does not fall under a framework contract and it exceeds a certain amount, you are obliged to issue a tender.

Financial Services Portal

A variety of ordering processes are currently in place at the University. This will change with the introduction of the Financial Service Portal. You will then be able to place all your orders in a single system: from furniture to coffee and from chemicals to pens.

Framework contracts

If you wish to order something for your work that the University has a fixed supplier for, you are obliged to order the item in question (or have it ordered) from the relevant company. More information about ordering:

Overview framework contracts

Leiden University has signed contracts (framework and other) with these suppliers for specific products.

More information about where to order

Hiring temporary staff

If you need to hire temporary staff, there are various options ranging from temps to independent contractors and from temporary contracts to secondment. Always consult your HR department before hiring staff.

Aandachtspunten

If you need to hire temporary staff because of illness or difficulty filling positions, or for specialised work or projects, there are a number of things you need to know first.

Research equipment

The purchase of research equipment falls under the Procurement Law. Both the legislator and subsidy providers require strict compliance with this law. In addition, you are also required to comply with the University procurement rules.

Real estate

Leiden University has an extensive real estate portfolio. Our Real Estate Directorate is responsible for realising and maintaining all university buildings. If you wish to make modifications to a building, you have to take into account a number of agreements.

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