Finance
Activity or budget holder? Empty your workflow before summer break
As activity or budget holder you are responsible for the authorisation of expense claims, invoices, orders, and/or staff changes.
Can you please make sure your workflow is empty before leaving for the summer break?
Please don’t forget to appoint a substitute(s) for the period you’re on holiday and/or fieldwork this summer. Without an appointed substitution, orders will not be sent out to suppliers and invoices will not be processed and paid in time. In the Service Portal in the section General you open the tile ‘My substitution (invoices, leave requests)’ for the set-up, in the tile Help and support you’ll find a work instruction.
The four-eyes principle applies: a budget holder cannot be the substitute activity holder as well as the activity holder cannot be the substitute budget holder!
Before you set up a substitute, please check whether this colleague is available during your absence period. If that’s not the case, please find another colleague to appoint as substitute or contact FinanceArch@arch.leidenuniv.nl for advice in this matter.