On this page

• Scheduling and locations
• Exam preparation for Leiden and The Hague
• Communication to students

Scheduling an exam

Exam periods

The exam periods are shown on the Academic Calendar. General overview:

• Interim exams and constituent exams: study weeks in October and March.
• Concluding exams: exam periods end of December / beginning of January (split due to the holidays) and end of May.
• Resit periods: end of January (for exams held in December), during study week in March (for exams held at the beginning of January) and in June.

Date and location of exams

Preparation of timetables and rooms for exams and constituent exams primarily takes place in consultation between the study programme’s education coordinator and the faculty’s Education Preparation team (Onderwijsvoorbereiding). The exam dates are part of the education timetabling and are therefore set during the winter period for all the next academic year.

Organising a digital exam

Digital exams can be hosted on campus or remotely. Always request digital exams with your Education Coordinator. Check this page for information on organizing digital exams and available support.

Deadlines for assessment assignments

If the exam or constituent exam is not in the form of an on-campus exam, but instead involves independently writing or completing a paper, essay or assignment (at home or elsewhere), the specified exam date serves as the deadline for its submission. You should give the students a clear assignment in good time, and explicitly draw their attention to the deadline.

Date and location of inspection and feedback session

After the results of an exam have been announced, students have the right to inspect their graded papers and receive feedback. You should schedule this well in advance. For more information, see: Inspection and feedback session for exams.

Exam preparation for Leiden and The Hague

Exam preparation: WSD Complex in Leiden

As an examiner, you are personally responsible for preparing and duplicating the exam for exams that take place at the Witte Singel-Doelen Complex (WSD) in Leiden. Exam paper can be collected from the Education Administration.

You are also responsible for invigilation during the exam. For large exams (50 students or more), you can request additional invigilators no later than four weeks before the exam. You can find more information about this under Invigilance.

Exam preparation: USC (Leiden) and The Hague

For exams that take place at the University Sports Centre (USC) in Leiden or at the exam location in The Hague (SPUI), the Central Exam Service (CTS) handles the logistical execution of the exam.

For paper exams, you must submit the final exam to CTS no later than 10 days before the exam date. The Faculty’s Exam Coordinator will inform you regarding how to submit.

CTS handles the logistical preparation and execution of the exams, including:

• duplicating paper exams;
• secure storage of exams;
• laying out exams paper in the examination room;
• invigilation during the exam;
• support during digital exams.

As an examiner, you remain responsible for the content of the exam and must be available during the administration of the exam to answer content-related questions and address any cases of fraud.

Communication to students

Students have the right to transparent information about the assessment, and you should provide this punctually in the Prospectus:

• The course description in the Prospectus must state how exams or constituent exams will be held (in written, digital or oral format, or in another way).
• You must also state the number and format of the constituent exams and the weight assigned to each of them in determining the final grade.
• If your course includes practical assignments (see the Definitions section of the Course and Examination Regulations for the meaning of ‘practical assignment’), you must specify the type and the amount of work involved for students, and which ones they need to pass in order to participate in the other parts of the exam.
• If applicable, you must specify which constituent assessments (e.g. practical assignments) cannot be retaken and how, in such cases, students can still pass the course in the resit.
• If the resit of an exam or constituent assessment uses a different format than the original one, you must state this explicitly in the Prospectus.
• If you set additional requirements for constituent results, for example that some or all of the constituent assessments have to be concluded with at least 6.0, you must also include this in the course description.