The University pays out salaries on pre-determined dates. Additionally, the holiday allowance is paid out in May and the end-of-year bonus is paid out in November.
Salary scale, period increase and the employment individual choices model
- Salaries at Leiden University are determined nationally. If you perform satisfactorily, you will receive a salary increase every year.
- You can arrange some of your employment conditions flexibly via the employment individual choices model.
Overview payment dates
In 2024 your salary will be paid out on the following days:
- tuesday 23 January 2024
- friday 23 Febuary 2024
- friday 22 March 2024
- tuesday 23 April 2024
- thursday 23 May 2024
- friday 21 June 2024
- tuesday 23 July 2024
- friday 23 August 2024
- monday 23 September 2024
- wednesday 23 October 2024
- friday 22 November 2024
- friday 20 December 2024
More information about the salary and annual salary schedule, you can find it in this Knowledge Item.
You can consult and download your payslip via Self Service. This also applies to your annual tax statement. To download your playslip, you can follow the instructions in the Knowledge Item salary statement. To download your annual tax statement, you can follow the instructions in the Knowledge Item annual salary overview.
In principle, the University does not issue paper payslips. To explain a number of terms and abbreviations, we have created a payslip example. This document also illustrates a number of variable elements such as the Individual Choices Model.
Explanation annual tax statement
You can download your annual tax statement via Self Service. To explain a number of terms and abbreviations, we have created a sample annual tax statement.
The university participates in the OCW Social Fund. This means that employees of the university can also register as participants. This fund provides financial assistance to participants who find themselves in social difficulties due to financial circumstances.
How does it work?
Applications for assistance are submitted to the board of the Social Fund. The board considers the applications if assistance cannot be provided in any other way. The board alone decides whether assistance can be provided. This assistance takes the form of an interest-free loan or a gift, or a combination of the two. Loans must be repaid. If the board decides that an individual has a complicated debt problem, it will then explore a suitable form of debt assistance.
When can you apply for assistance from the Social Fund?
If you are no longer able to pay your fixed costs, such as your rent and gas, electricity and water bills, as an employee of Leiden University you can apply for assistance from the Social Fund. Even if you already owe money to other institutions, there are options available to you via this route.
Do you want to contribute to this fund?
If you want to contribute to this fund, fill in the application form on the website. The minimum contribution is €2 per month, but you can of course contribute more if you wish; this will enable the fund to help more people. The monthly contribution is then paid via the payroll administration. You can also pay your contribution directly to the fund. Retired Leiden University employees can also continue to participate in the fund.
You are entitled to a holiday allowance of 8% of your income. Your income consists of your salary supplemented with a number of allowances. For more information on the definition of salary and income, see the Collective Labour Agreement Dutch Universities. The holiday allowance is paid out in May.
If your contract begins or ends in the middle of the year, your holiday allowance will be adjusted pro rata.
You are entitled to an end-of-year bonus of 8.3% of your annual income up to a minimum of € 2250 (based on full-time employment and a full working year). In 2023, the end-of-year bonus is still paid out in December. From 2024, it will be paid out in November.
Please note that in 2024 the end-of-year bonus will be calculated over a period of 11 months. As of 2025, the calculation will once again take place over a 12-month period.
If your contract begins or ends in the middle of the year, your end-of-year bonus will be adjusted pro rata.
If you wish to change the bank account number where you receive your salary and allowances, please change your bank account number via the Service Portal, under ‘My staff movements’, ‘Change bank information’. For instruction please read this Knowledge Item which you can find in the Helpdesk Portal.