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Microsoft Teams

With Microsoft Teams you can work online from home. You can chat with colleagues, have meetings, call and collaborate remotely. The following suggestions should help you to quickly get started with Teams.

Microsoft Teams

Log in with <your own ULCN username>@vuw.leidenuniv.nl and your usual password. You can verify your identity with Microsoft Authenticator.

Download Teams

Log in to the website to use Teams without downloading the app on your device.

Verify your sign-in

You will have to verify your identity with Microsoft Authenticator to able to sign into Teams.
Read the manual on the helpdesk portal >>

Teams and educational activities

For which educational activities can you use Teams? Check the Microsoft Teams page on the site Teaching Support for advice and tips.

Six tips

In a very short time many staff members have started using Microsoft Teams. You can use MS Teams in different ways: via a mobile app, via an app on your desktop, but also via a web app. Six tips for using MS Teams:

The desktop version has more options than the browser version. While video conferencing, you will see several people on your screen. You can share your screen with colleagues and can blur your background to protect the privacy of your housemates. Install Teams on your device.

Always make two people owners of your team. This is to ensure that at least one owner is available even if the other is not.

When you start using MS Teams, you will probably share everything in the general channel. This is manageable to begin with, but without thread discipline you will soon lose track of what is going on. Create structure by working with channels or tagging subgroups in your messages.

It is easy to communicate with the whole team through channels. All the members can read what you have to say. A chat, however, is one-on-one or with a select group. You can also use the chat option to chat or video conference with people outside your team(s).

Each team in MS Teams also has its own team site in SharePoint online. Files that you share in a channel are stored in SharePoint. Files that you share in chat are stored in OneDrive. You can access OneDrive through the Files button on the left-hand side of the screen. Here you will also find a list of all the files that have been shared.

Follow the next guidelines in order to save and share files within MS Teams correctly.

Save and share files

Assistance and support

Microsoft offers a great amount of information on working with Teams, go to the general help and support page for more information.

ISSC made all public teams in MS Teams private

At the start of April, the ISSC made all public teams in MS Teams private. This is a security measure to prevent unwanted access to chats and files within Teams. Public teams are accessible to all students and staff at Leiden University, and all the chats and files within these teams are visible to all. If this is a conscious decision, that is fine, but it does mean a greater risk of data breaches. That is why the decision was made to make all public teams private. If you still want your team to be public, see how to do so below.

Are you the team owner?

Click on the three horizontal dots (the ellipsis) behind the icon and team name and select Edit team. Under Privacy you can select Private (default) or Public. 

Are you a member of a team?

Click on the three horizontal dots (the ellipsis) behind the icon and team name and select Manage Team:  

In the next field hover over ‘Team’ in the top right to see who can see the channel content:   

Questions? Contact the helpdesk +31 71 527 8888.  

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