If you handle personal data, there are a number of legal grounds on which this can be done. One example involves obtaining consent from the person in question, also known as 'informed consent'. This informed consent must adhere to several requirements.

The protection of data is the responsibility of all of us. The university observes a privacy policy for the purpose of protecting personal data as effectively as possible. An overview of the procedures can be found below.

Imagine you’ve accidentally sent the wrong grade transcript to a student or you've left your laptop on the train; a momentary lapse of concentration can result in a data breach or security incident. By responding quickly, we can limit the damage and consequences for privacy: both your own and the university’s.…

Leiden University supports researchers with secure digital facilities and tools. Here you will find information on data management and online collaboration, as well as answers to practical questions such as: How do I store research data securely? How do I set up an online survey? And how do I register…

DataKompas is our new tool for strategic and policy related information. It includes data from our educational and research activities, staff members, management, partnerships and the implementation of our strategic plan. These singular and numerical facts offer us a complete overview and a factual…

The Privacy Service Point is responsible for the application of and compliance with privacy legislation.

Data management refers to creating, saving, updating, making available, archiving and long-term storage of research data. The final goal of this process is often defined in terms of the FAIR principles: 'Findable, Accessible, Interoperable and Re-usable'.

Sharing data and documents with colleagues or other organisations can be useful, but it can also entail various risks. You should therefore think carefully before sharing anything, and always ask if you’re not sure whether sharing is permitted.

Qualtrics survey software allows you to create online questionnaires for your research. It provides various question types, branch logic and the possibility to export results to statistical software, such as SPSS.

Curious to find out how you can contribute to a safe working environment? Then keep reading to discover our tips for working securely. They will help you to work more safely in specific situations. This section contains tools and tips to promote safe working habits in specific situations.

Curious to find out how you can contribute to a safe working environment? Then keep reading to discover our tips for working securely. They will help you to work more safely in specific situations. This section contains tools and tips to promote safe working habits in specific situations.

If you need to create online forms, you can do this using Formdesk. This tool can be used for registrations for events and for asking for feedback.

In Maileon, you have the role of editor, but there are other types of users with different permissions.

Here you can find questions and answers about the employee experience survey.

As you are a new Leiden University staff member, a number of things must happen before we can draw up your contract and activate your ULCN account. This is also the case if you are affiliated with the university as external staff, for example if you were hired as a freelancer.

Using secure tools ensures that information and personal data are well protected. ‘Tools’ refers to software that can help you perform your work efficiently, such as email software or a file-sharing system. To quickly see whether a specific tool is permitted, check the tool picker!

Leiden University strengthens the impact of its research through strategic collaborations and innovative themes. Here you will find more information about our vision on internationalisation and partnerships, as well as answers to questions such as: How do I benefit from the Leiden-Delft-Erasmus alliance?…

Research

The integrity and reliability of academic research are of fundamental importance to the University. All parties, both within and outside the University, must be able to have confidence that our research is conducted in a scrupulous, fair, verifiable, impartial and independent manner.

If you need a mobile telephone or a mobile subscription or data-only subscription, can apply for it via the helpdesk portal. You can also contact the helpdesk portal if you need to change or cancel a mobile or data-only subscription.

Whether you’re a student, staff member or external service provider, it’s important that you feel safe at Leiden University. A range of measures are in place to assure safety and security in all the university’s buildings and grounds.

AI offers opportunities to make your work easier. However, there is also a downside to AI that may have consequences for your privacy and that of your colleagues. On this web page, you will find more information about the responsible use of AI within Leiden University.

Team Marketing at Leiden University is the central point of contact for everything related to recruiting bachelor’s and master’s students, both nationally and internationally. Activities are carried out in a data-driven, strategic, and creative way to strengthen the University’s brand and guide prospective…

Workshops, lectures

Answers to the most common questions about Maileon

Leiden University offers researchers extensive facilities and support at every stage of their academic career. Here you will find more information on funding, policy, and publishing, as well as answers to questions such as: How do I arrange a PhD track? Which research grants are available? And what…

Leiden University supports you with a modern and secure digital working environment. Here you will find all information about the available facilities and systems, as well as answers to questions such as: How do I install software? How do I secure my account? And which tools are available for my research…

To protect sensitive data, such as personal details or confidential business information, the university uses so-called sensitivity labels in Microsoft 365. On this page, you can learn what sensitivity labels are and how to use them.

Within all bachelor’s and master’s programmes, depending on the type of programme, attention is paid to ensuring that academic research is carried out scrupulously. For each programme, this is done in a way that is appropriate for the discipline in question.

Did you forget your password and do you want to request a new one? Do you want to modify storage for a workgroup, including access rights? Or do you want to submit another request for our ICT services or products? Please use the forms below.

What are you supposed to do if something goes or has gone wrong? Whether it be a break-in, an accident or an unsafe situation of any other kind, or data breach or cyber-attack; please read how to report each type of incident below.

What are you supposed to do if something goes or has gone wrong? Whether it be a break-in, an accident or an unsafe situation of any other kind, or a data breach or a cyber-attack; please read how to report each type of incident below.

We can all do our bit to keep our information and personal data safe. It’s easier than you think and is often about the small things. Working privacy and security smart means protecting your own data and that of your colleagues. Want to know how best to go about that? Check it out here!

Locking your screen before leaving your desk: it’s so easy to do but we often forget. This quick action protects both you and the university. Do you always lock your screen when you leave to get a coffee, walk to the printer or chat with a colleague in the corridor?

Leiden University’s Education Dashboard contains key data for all the university’s degree programmes. Please note that at present the dashboard is only available in Dutch. For more information see the Dutch staff website or send an email to cijfers@bb.leidenuninv.nl.

From the 2026-2027 academic year each programme will record the teaching preparation process in TimeEdit Curriculum (TEC). TEC is the curriculum source system in which data is recorded completely and reliably. From TEC, data can be exchanged with other systems. TEC replaces local Word and Excel files…

You can activate and manage your account via Account Services. To make the best use of Account Services, it is important that you set your account properly the first time you use it.

You can contact the privacy or security officers with questions about privacy or data security.

PhD defence

We want to make it easy for you to do your work at Leiden University. Find out how to submit queries, get help, log issues or request other services.

Leiden University devotes a great deal of attention to the security of its systems. Nevertheless there may still be vulnerabilities in our systems. If you discover such a vulnerability, please let us know as soon as possible.