Universiteit Leiden

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Internal communication tools

An organisation the size of Leiden University requires careful internal communication.

Website and newsletters

Our most important internal communication tool is the staff website. For editorial information, please consult the web editorial section.

In addition, every Tuesday all staff members receive a newsletter with news and information.


Responses and suggestions are always welcome at nieuws@leidenuniv.nl.

Leiden University in the news

If you wish to find out what the media write about Leiden University, its researchers and its students, you can register for the digital clippings collection ‘Leiden University in the news’. The links in this overview expire after three months. If you wish to archive an article for personal use, make sure you copy it immediately.


Narrowcasting is one of the university's internal communication tools. The university uses screens in the buildings to disseminate information that specifically applies to students and staff members in that building. This method of communication is called narrowcasting. The university currently uses two types of narrowcasting systems: screens in coffee vending machines and screens at building entrances.

The coffee machine screens are used for dynamic content. These screens disseminate information in a visually attractive way in busy locations and thereby immediately catch the eye. The content is divided into two parts: general information on sustainability, health and safety, and faculty information for the faculty's students and staff members. The screens are managed by the UFB. The decentral communication departments provide content for the faculty part.

If you want to post a message or information on the coffee screens, please contact your faculty's communication department. Make sure that your submitted content has a format of 1920 x 1080 pixels.

The screens at building entrances are mainly used for displaying static information, such as information from the room reservation system, building opening hours and public transport timetables. If you have questions or would like more information about the screens at building entrances, please contact your faculty's communication department.

Personal profile website

For every employee a personal website profile will be created upon appointment. Different people manage the data in these profiles. Here you will find who you can turn to if you wish to modify a section of your profile.

  • Photo, text under Overview, text under Profile, keywords, content blocks in the right-hand bar: The Hippo editor of your organizational unit (see next tab)
  • News and PhD students: department of Communication & Marketing
  • Job description and Contact details: Human Resource Managment (see the Organizational structure for the adviser for your unit)
  • Publications, Ancillary activities: employee (via LUCRIS and Self Service respectively)
  • Changing first name: employee
    Instruction: Go to
    Self Service, click Personal Profile and then on the pencil next to your name and date of birth. In the field Nickname, enter your first name. Press Save and Return to confirm the change or Cancel if you do not want to make the change.
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