Events Office: our services
The Events Office can take the following off your hands:
Before
- Intake interview
- Advice on program design, choice of moderator, networks and online platform
- Find location(s) (inside and/or outside the university)
- Advice on stimulating form for interaction
- Request quotes for location, catering and technology, etc
During
- Writing your event plan
- Managing the event budget
- Finding the right venue(s) (within or outside the University)
- Preparing and sending invitations
- Inviting guest speakers
- Providing input on engagement in workshops
- For public events: generating publicity, for instance in the University’s digital newsletter
- Providing delegate registration, possibly with payment options (before and during the event)
- Providing audiovisual facilities (light and sound, projector, video)
- Catering (lunch, drinks, dinner)
- Providing floor management on the day of the event
- Providing printed material (in the University house style)
- Arranging transport and accommodation (hotel accommodation, taxis)
- Hiring hostesses
- Providing the right decor
- Arranging for a photographer
- Providing entertainment (e.g. a walking tour of the city, museum visit, actor or music)
- Contacting the press
After
- Evaluation
- Handling invoices
- An interview or article in the University’s digital newsletter
