Universiteit Leiden

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(Personal) mobile devices

If you have a mobile device such as a smart phone or tablet that you purchased privately but also use for work-related purposes, it is important that you save your documents securely and deal responsibly with confidential information.

Bring Your Own Device (BYOD)

If you have a mobile device, such as a laptop, smartphone or tablet that you use for work-related purposes, and you have access to and exchange University information via this device, you are responsible for dealing with this information correctly.

The University has formulated guidelines to this end:

  • You should be able to remotely wipe your device. This means that you have to activate remote wipe. An iPhone, iPad or MacBook can be wiped remotely via 'Find my iPhone'.
  • Select a strong password or complex PIN. 
  • If someone enters the wrong password more than 10 times, the device should be wiped automatically. 
  • Make sure you always keep a copy of any work-related information on one of the University systems. 
  • Never leave your device unattended.
  • Don’t use G-mail or Hotmail to exchange work-related information. 
  • Don’t save confidential information on your device, unless your device is securely encrypted. 
  • Always install security updates and if technically possible also some anti-virus and anti-malware software. 
  • Do not install a jailbreak /root. 
  • In case of loss or theft, immediately change the relevant passwords and report the loss/theft to the ISSC. 
  • Use a VPN like eduVPN.

Choose your own device (CYOD)

If you work with a mobile device purchased for you by ISSC, you should also respect the following guidelines: 

  • Make sure your device is registered at ISSC so that they can wipe it remotely. 
  • Hand in your device at the end of your employment or if you change faculties or units. 
  • Set a password or PIN on your device.
  • Make sure you always keep a copy of any work-related information on one of the University systems. Never leave your device unattended.
  • If you want to take your device with you on holiday, always first ask your supervisor for permission. 
  • Don’t use G-mail or Hotmail to exchange work-related information.
  • Don’t save high-risk work-related information on your device, unless it has been securely encrypted. 
  • Make sure you always install the newest versions of the operating system.
  • Don’t install a jailbreak/root.
  • If your device is stolen, report the theft to your supervisor and file a report with the police. 
  • Use a VPN like eduVPN.

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