The Archive Records Act and Archive Decision regulate the storage of information in documents (digital and analogue), information systems and websites.

Finance

Leiden University has high-quality research facilities and laboratories for education and research.

Working in a laboratory is different from working in an office. Some of the rules that apply when working in or around a laboratory are given below.

Jong Universiteit Leiden (JUL) is a network for young staff who want to get more out of their work. Collaboration, knowledge sharing, personal development and fun are the mainstay of its activities.

Leiden University’s vision on teaching and learning expresses where our emphasis lies in teaching students and which new and existing requirements we apply to our curriculum and learning environment. This vision offers a long-term perspective for developing education and marks the start of a process…

The PhD regulations explain, among other things, which criteria a dissertation has to meet, the requirements for the non-scientific part of the dissertation, the composition of the doctoral and opposition committee, and so on.

Leiden University is very international; it employs people from no fewer than 115 different countries. If you are moving to Leiden from abroad, take a look at the information on living and working in the Netherlands on our website, including information on financial and tax matters. Our Service Centre…

Are you giving a course? Read what you need for a good preparation.

Are you a teacher? And do you want to check whether papers, essays or theses have been plagiarised from others? If so, you can use Turnitin. Turnitin compares the content of papers and theses with texts submitted previously and with public Internet sources.

As a university employee, you probably work with personal data. That is not just names and telephone numbers – it can also include things like cookies. How can you make sure you are working in a privacy-proof way?

An education grant may be available for collaboration with universities outside The Netherlands. This webpage contains information about the available grants, application procedures and where to look for help and advice.

Veelgestelde vragen privacy en security

Is your project financed by second and third-party sources of funding (national / EU grants and the private sector)? You will find information on what to take into account in the Regulations on Working for Third Parties. There, you will also find information about (financial) project management, such…

In the coming years, the University will be investing in blended learning (‘The Blended University’) as part of its educational vision (Learning@LeidenUniversity). This will involve the use of a range of digital tools.

How do you write a good news article? Here are a number of guidelines to help you.

If you wish to share files with colleagues within or outside the university, you can save these files in the cloud. You can do this with OneDrive, which is part of your Microsoft 365 account. If your files are too large to be sent by e-mail, you can use SURFfilesender.

Leiden University’s alumni database is managed by the department for Alumni Relations and Fundraising and currently stores information on around 150,000 registered alumni.

If you wish to increase your academic impact and your interaction with your field, the University can support your efforts in a number of ways: from help in organising events to advice on international collaboration. We have listed the possibilities below.

In certain circumstances, you may be entitled to short or long-term special leave. Emergency leave is leave that you may take if you need to take immediate time off from work to deal with sudden emergencies or exceptional personal circumstances.

When your contract with Leiden University ends, you may be entitled to unemployment benefits under the Unemployment Act (Werkloosheidswet, WW). You may also be eligible for supplementary unemployment benefits (Bovenwettelijke werkloosheidsuitkering, BWNU).

Search engine optimisation (SEO) is the optimisation of website content and other technical aspects to ensure that a site ranks higher in the results of search engines such as Google. As a web editor, you do not have much influence on the technology, but there are points that you can consider when writing…

You can activate and manage your account via Account Services. To make the best use of Account Services, it is important that you set your account properly the first time you use it.

All staff are entitled to a workplace free from unacceptable behaviour such as bullying, sexual harassment, intimidation, discrimination and violence at work. The same applies to integrity issues such as theft or a conflict of interest. If you experience or witness such behaviour or suspect a breach…

PhD

You can quite simply make videos with your webcam or smartphone. This format is used mostly when you want to give a quick response or update.

The post-PhD phase is discussed during the many formal and informal meetings PhD candidates have with their supervisor.

Onderwijs-en Examenregeling (OER)

The Service Point Financial takes care of financial transactions for the entire University and has made a list of things to keep in mind when you make payments and send invoices on behalf of the university.

The Prospectus is intended for students. It offers an overview of all study programmes and courses offered by Leiden University. The prospectus is managed both at central and at decentralised level. At central level, the Prospectus is managed by the Student and Educational Affairs department. At decentralised…

ICT plays an important role in scientific research. With the help of ICT it is easier to collect, manage, analyse and share complex research data.

In January 2026, Leiden University will transition to a new Basic Administration System: BAS InSite. This system will replace SAP Self Service and parts of Serviceplein.

Leiden University frequently reviews the quality of its research. We do this by means of both internal and external assessments. Read how we monitor and assess the quality of our research.

In the context of the Labour Participation Act, Leiden University employs persons with a disability. In this context, in 2016 we created an additional 16 FTEs for ‘labour participation employees’. For the next ten years, we hope to increase this by 6.3 fte per year.

Staff Association

Study information, Career preparation

You can arrange many HR matters yourself in Self Service. This includes booking and requesting permission for vacation, submitting travel and other expense claims, selecting flexible benefits in the terms of employment individual choices model and viewing your payslip.

The Faculty Club is an excellent place to celebrate an inaugural lecture or doctorate. If you are connected with Leiden University, you can use this unique location on Rapenburg for a stylish reception or dinner for your guests.

In January 2026, Leiden University will transition to a new Basic Administration System: BAS InSite. This system will replace SAP Self Service and the Serviceplein.

Leiden University considers it important to help employees whose contract is coming to an end find a new job. Depending on the duration of your employment and your personal needs, we offer different kinds of support, from career advice to workshops on successful job interviews.

Leiden University Press publishes academic books and journals, primarily in the field of humanities and social and behavioural sciences. The press focuses on Middle Eastern and Islamic Studies, History (Global, Military, Environmental) Archaeology, Asian Studies, Environmental Studies, Literary Studies,…

If you wish to find out about current construction projects, you will find an up-to-date overview of Leiden University construction projects below.

Staff Association

If your research project involves collecting private or otherwise sensitive data, you must ensure adequate data protection measures are taken. Research must be conducted in accordance with the General Data Protection Regulation (GDPR). In terms of patient data, for instance, when used for research carried…

Conference

Are you looking for a grant to come to Leiden? Here you will find an overview funding opportunities available and steps to take.

On this page, you will find more information about what you do as a mentoring coordinator and where you can find more information to help you perform your role as well as possible.

Locking your screen before leaving your desk: it’s so easy to do but we often forget. This quick action protects both you and the university. Do you always lock your screen when you leave to get a coffee, walk to the printer or chat with a colleague in the corridor?