Universiteit Leiden

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The University pays out salaries on pre-determined dates. Additionally, the holiday allowance is paid out in May and the end-of-year bonus is paid out in December.

Overview payment dates

In 2023 your salary will be paid out on the following days:

  • Monday 23 January 2023
  • Thursday 23 February 2023
  • Thursday 23 March 2023
  • Friday 21 April 2023
  • Tuesday 23 May 2023
  • Friday 23 June 2023
  • Friday 21 July 2023
  • Wednesday 23 August 2023
  • Friday 22 September 2023
  • Friday 20 October 2023
  • Thursday 23 November 2023
  • Thursday 21 December 2023

More information about the salary and annual salary schedule, you can find it in this Knowledge Item.

Payslip and annual statement

You can consult and download your payslip via Self Service. This also applies to your annual statement. To download your playslip, you can follow the instructions in this Knowledge Item.

Explanation payslip

In principle, the University does not issue paper payslips. To explain a number of terms and abbreviations, we have created a payslip example. This document also illustrates a number of variable elements such as the Individual Choices Model.

Holiday allowance

You are entitled to a holiday allowance of 8% of your income. Your income consists of your salary supplemented with a number of allowances. For more information on the definition of salary and income, see the Collective Labour Agreement Dutch Universities. The holiday allowance is paid out in May.

If your contract begins or ends in the middle of the year, your holiday allowance will be adjusted pro rata.

End-of-year bonus

You are entitled to an end-of-year bonus of 8.3% of your annual income up to a minimum of € 2250 (based on full-time employment and a full working year). The end-of-year bonus is paid out in December. If your contract begins or ends in the middle of the year, your end-of-year bonus will be adjusted pro rata.

Changing your bank account number

If you wish to change the bank account number where you receive your salary and allowances, please change your bank account number via the Service Portal, under ‘My staff movements’, ‘Change bank information’. For instruction please read this Knowledge Item which you can find in the Helpdesk Portal.

Request via Service Portal

Sociaal Fonds OCW

The university participates in the OCW Social Fund. This means that employees of the university can also register as participants. This fund provides financial assistance to participants who find themselves in social difficulties due to financial circumstances.

How does it work?

Applications for assistance are submitted to the board of the Social Fund. The board considers the applications if assistance cannot be provided in any other way. The board alone decides whether assistance can be provided. This assistance takes the form of an interest-free loan or a gift, or a combination of the two. Loans must be repaid. If the board decides that an individual has a complicated debt problem, it will then explore a suitable form of debt assistance.

When can you apply for assistance from the Social Fund?

If you are no longer able to pay your fixed costs, such as your rent and gas, electricity and water bills, as an employee of Leiden University you can apply for assistance from the Social Fund. Even if you already owe money to other institutions, there are options available to you via this route. 

Do you want to contribute to this fund?

If you want to contribute to this fund, fill in the application form on the website. The minimum contribution is €2 per month, but you can of course contribute more if you wish; this will enable the fund to help more people. The monthly contribution is then paid via the payroll administration. You can also pay your contribution directly to the fund. Retired Leiden University employees can also continue to participate in the fund.

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