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Meetings and events

Are you organising a symposium or event and are you looking for a professional and experienced team to take care of the arrangements? Looking for a great venue in Leiden or The Hague, or will the event be taking place online? The Events Office is here to help.

How to make your conference or (online) event a success

Whether you are organising a large symposium or a webinar for 30 participants, there are always a few key questions to consider first. What do you want to achieve? And who is your target group? A public conference to communicate science to a wider public is very different from a meeting to inspire further collaboration between international experts.

Are you going to organise an online event yourself? Find out how we can help.


Picture of delegates registering at a conference.
The Events Office will make all the practical arrangements for your event.

Events Office

Leiden University’s Events Office has a wealth of experience in organising academic meetings and events, both on location and online.

We can help you in a range of different ways: from advising on your event programme and thinking about the bigger picture to providing the entire organisation and delivery of your event, and all possible permutations in between. The Events Office is familiar with all the University venues and facilities as well as with other options in the cities of Leiden and the Hague. We also know exactly which hotels the two cities have to offer.

The service focusses on Central Services and Service Units. The Leiden University Events Office does not provide services to external organizations.


Find out more

The Events Office is here to help make a success of your event. The services mainly focus on requests from the Administrative Office and Centers of Expertise. For advice or an exploratory meeting, please contact Mirella Imthorn.


The secretariat of the institute can help you with the organisation of your conference, seminar, workshop or other event. Please the secretariat in time (conferences: 6 months in advance, workshops: 3 months in advance).

Checklist for conference organisation

A checklist is made available to help you organise your event. This checklist includes information about locations, catering, flight an hotel reservations, PR, ICT, gifts, etc. 
Please ask the secretariat for the list.

Subsidy arrangements and requests

All research specialisations have received an annual budget for the organisation of seminars and workshops. You can contact the secretary of your research specialisation to find out whether your event fits within the programme of the specialisation and whether budget can be made available.

For conferences, workshops en seminars organised from within the institute that are not part of the annual programme or seminar series of the research specialisation, staff can also apply for subsidy from the institute's management team with this form and sending it to the secretariat in time before the event.

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