24 September 2025

This academic year will see many changes to how examinations are organised. The Department of Education is working hard to introduce these changes as smoothly as possible. Check out the LTC Hub for all updates and what these mean for exam procedures.   

To explain these changes in more detail, a lunchbyte is being organised on 30 September for all staff. You can sign up for this session via this link: LTC Lunchbyte 30-09: Pilot for new 'door' policy at exams & Ans Schoolyear - what does it mean for you?  

The planned changes are set out below:  

Pilot sitting an exam without a registration 
This summer, the Executive Board decided to launch a pilot where students, under certain conditions, will be allowed to sit an exam even though they haven’t registered for it. Recently, the Vice Dean sent this mail to all staff about this. A JobMotion employee present at the exam locations will ensure students sign the form ‘deelname tentamen onder voorbehoud’ (meaning that participation in the exam is granted on a conditional basis) and can still take the exam 45 minutes after it has started. In the case of a digital exam, the examiner will ensure the student gets access to the exam via Digital Exam. 

New role for Exam Support department 
In view of the pilot to be able to sit an exam without being registered, the Exam Support department will no longer be present at exam locations to check registrations. To ensure that all goes smoothly during examinations, the department will make sure that attendance lists and daily overviews with details are shared with the examiners in good time. In addition, throughout the time an exam is being held, the department can be contacted to help with any issues. The new procedure for exams will soon be available on the LTC Hub. 

Centrale Toets Service (CTS, Central Examination Service)  
In November 2025, the Vice Deans and the operational managers will decide whether the examinations will be arranged by a central service, to be called the CTS, as of academic year 2026-2027. This central service will have to streamline procedures for examinations at all faculties. This will avoid unnecessary costs and double work and will ensure a clear and straightforward procedure for examinations, for all students and at all faculties. The introduction of the CTS will of course have consequences for the faculty examination organisation and the working agreements with the examiners.  

Three time slots and amended exam times  
To make the increased demand for central testing possible, we will again work with three time slots per day in the coming academic year. For this reason, exams will sometimes already start at 8.00 and some may even end at 17.00. In The Hague, it may even be possible that exam will be held in the evening. Fortunately, more exams can be organised in one day as they will increasingly last (only) two hours.  

New University Sports Centre
From February 2026, the new USC will open its doors for holding examinations. As a result, the number of exam places using a Chromebook will increase from 939 to 1250. The exam scheduling for this academic year has already been adjusted to this expansion. As a result, less use will have to be made of church buildings and we will also be able to hold more digital exams.  

Changes to software security  
All university Chromebooks now feature Schoolyear, the security software that replaces the Newsstand app. As a result, the exam environment on the Chromebooks looks slightly different for students. The student manual is available at the USC. The biggest change for the examiner is that a Proctor Key (pin code) may need to be issued when a student needs to restart. The instructions for this will be shared in good time via the LTC hub.