FAQ
If you have a question about the transition from SAP to BAS InSite, take a look at the list below to see if it’s included there.
The introduction of BAS InSite means that all staff members can now arrange their HR and financial administration tasks and procurement within one single environment, which they can access via their computer, tablet or smartphone with the AFAS Pocket app. This system replaces SAP Self Service and parts of the Service Portal.
Via the Helpdesk Portal you can find the Who-What-Where roadmap if you have any questions, and on this page we will keep you informed about specific changes.
Getting started with BAS InSite
Can I also use an app for BAS InSite?
The AFAS Pocket app gives you access to all your administration in BAS InSite. You can download this app to your smartphone: not compulsory, but very convenient.
Are you having problems with installing the app? Then watch the explanation in this 90-second video. Not working yet? It can sometimes take a while for you to receive your activation code. If you still don’t have a solution, please call the ISSC Helpdesk: 071 - 5278888.
If you have any other questions, take a look at the Who-Where-How to find the right route.
How do I log in to Profit?
If your role requires you to use the Profit application, you can launch it from here. Click on the Profit 7 icon, which will take you to the home page. On the left, click on Financial or Projects.
About BAS InSite
1. What will staff members who use BAS InSite do?
Staff members will use BAS InSite to do their own administration (requesting leave, submitting expense claims, reporting sickness and recovery). This new system will replace SAP Self Service and the HR and financial tiles on the Service Portal.
2. What will change for managers?
For more information specifically for managers, we refer you to the newsletter for managers.
3. Why is the system called BAS InSite and not AFAS InSite?
Within Leiden University, we’re working on further development of our administrative services. As part of the broader ‘Building on Collaboration’ (Bouwen aan Samenwerking: BAS) change approach, the AFAS InSite system will be introduced here and will be known by the name: Basic Administration System InSite | BAS InSite.
- Basic refers to the system’s fundamental role in the day-to-day support of staff members in the area of HR and financial administration.
- Administration emphasises that the system is intended for accurate, transparent and efficient recording of data and transactions.
- System means an integrated platform that links different processes and departments together.
BAS InSite is the part of the AFAS platform that facilitates and secures the processes. My InSite is the personal portal for staff members to access this functionality. In this way, we create a clear distinction and distance from the supplier’s organisation name.
4. How is the Programme Office organised?
Programme BAS was introduced at the end of 2023, initially based on ‘harmonisation of HR processes’ and with the later addition of the financial element. The aim was to look for a new system that will not only replace the current SAP system but is also particularly aligned with Leiden University’s ambition to improve processes.
The programme has a Programme Office, which supports the entire implementation process, with its four tracks. In addition, the necessary aspects at the local level are organised in the form of Local AFAS Teams (LATs), with a chair as the point of contact (CLAT). These teams are actively engaged in reducing the impact of this transition on their own organisational unit. The internal communication advisers are also closely involved in the process, to ensure that everyone is well informed at all times.