Finance
Important: please finalise your 2025 administration before 30 November
From January 2026 you will be using BAS InSite to organise your administration, instead of SAP Self Service and parts of the Service Portal. If you want to keep your payslips from past years, request an employer’s statement or submit changes for the Individual Choices Model, you should take action before 30 November 2025. Look at the checklist for all the important matters you need to have arranged before 30 November 2025:
November salary payment
You will receive your salary for November 2025 on Friday 21 November. On that date, your payslip (‘salary specification’) is also available in Self Service. An explanation of the various terms and abbreviations that you see on your payslip is given in the salary specification Knowledge item.
End-of-year bonus
With your November salary, you will also receive your end-of-year bonus, which is 8.3% of your annual salary. Payroll tax will be withheld on the end-of-year bonus, based on the special rate of payroll tax.
Terms of Employment Individual Choices Model
If you have submitted a Terms of employment application using your end-of-year bonus as the source, this will also be shown on your November payslip.
Individual Choices Model closing on 30 November 2025
The 2025 Terms of Employment Individual Choices Model will close on 30 November 2025. In this last month, you can only use your salary as a source.* If you want to submit an application before the closing date, you should first read the information about the various conditions on the staff website. The following applications are still possible:
- Offsetting professional expenses against your salary
- Offsetting study and training expenses against your salary
- Offsetting a sports subscription at the University Sports Centre or SportCity against your salary
- Offsetting a bicycle for commuting against your salary
- Offsetting a bicycle battery for commuting against your salary
- Offsetting annual servicing costs of a bicycle for commuting against your salary
- Offsetting travel expenses via the Individual Choices Model*
- Buying additional leave with your salary
- Selling leave
* Offsetting travel expenses is an exception: you can also use your holiday allowance and end-of-year bonus for this, up to and including 30 November.
Most applications for the Terms of Employment Individual Choices Model are submitted online via Self Service. Please be sure to always log in to Remote Workplace first, before going to Self Service. You can find instructions for submitting an application in the Knowledge item about the Individual Choices Model.
You should also be aware that some Individual Choices Model applications need to be submitted using a separate form in the Service Portal. These take longer to process, so don’t wait until the last minute to apply.
Need a National Mortgage Guarantee (NHG) employer’s statement? Make sure request it on time
If you expect to need a National Mortgage Guarantee (NHG) employer’s statement at the end of 2025, for example for a mortgage application or loan, you should request it before the end of this month. After 30 November 2025, several systems will be closed and we will be very busy preparing for the transition to BAS InSite. An NHG employer’s statement is valid for 3 months. Please submit your request via the Helpdesk Portal.
2025 pay slips and 2024 annual salary statement
You can download your payslips (‘salary specifications’) in SAP Self Service up to and including 30 November 2025. After that date, SAP Self Service will be closed. From January, the monthly payslips for 2026 will be available in BAS InSite, within your own My InSite environment. The payslips for 2025 will be available in BAS InSite from the end of February 2026. If you will need this information before then, we recommend that you download it before 30 November 2025. For more information, please see FAQ.