As you are a new Leiden University staff member, a number of things must happen before we can draw up your contract and activate your ULCN account. This is also the case if you are affiliated with the university as external staff, for example if you were hired as a freelancer.

You and your manager agree on how many hours you will work. The standard working hours for a full-time employment are 38 hours per week.

You can activate and manage your account via Account Services. To make the best use of Account Services, it is important that you set your account properly the first time you use it.

Nearly all lecture halls are equipped with a computer with a projector or television screen. Do you wish to use audio or video in your lecture? Check beforehand in the lecture hall whether your material can be played.

Finance

For each university unit, the ICT Shared Service Centre (ISSC) has an appointed ICT contact person responsible for applying for ICT facilities for research, teaching and operational management.

Audio podcasts or audio recordings have a broad range of opportunities in education. Podcasts can be used to transfer knowledge (audio lectures), record interviews, record instructions for a field trip or to make a short radio documentary on location. Podcasts are a flexible medium, the small file size…

The Individual Choices Model offers a number of options for buying or saving additional leave days, or exchanging leave days for extra income.

If you are pregnant, you are entitled to a minimum of 16 weeks of maternity leave. You may take this leave at least four and no more than six weeks before your due date. If you stop working four weeks before your due date, you will have 12 weeks of maternity leave after you have given birth. If you…

Did you forget your password? Want to change your password, or your password has expired? In most cases you can reset your password yourself via the Account Services. If you are not able to access Account Services, please contact an ISSC helpdesk.

Our commitment to top-level education and research means that internationalisation plays a key role at Leiden University. We work with diverse partners worldwide and do everything in our power to attract talented international staff members.

PhD candidates who register on or from 1 September 2024 onwards will be charged an annual fee to contribute to the costs of their PhD trajectory. If you have started your PhD trajectory before this date, please read the information below.

The outline agreement proposed by the new cabinet will have serious consequences for higher education and research. If the plans go through, there will be significant cutbacks in our sector. We will keep you up to date with developments on this page.

Education

If your work allows it, you can work partly from home and partly at the University. How this combination of working from home and at the University will turn out for you depends on your own working activities and situation and those of your team. This means that tailor-made solutions are needed.

All students of the Faculty of Science have access to the software distribution platform Academic Software.

Individuals have the right to instruct the university to delete their personal data in a number of cases. For instance, if the university no longer needs the data, or if the person withdraws consent previously given.

You can find here questions and answers about the new mobility policy and what this means for the commuting allowance, the home-working allowance, the contribution to internet use, domestic business travel and the kilometre allowance via the Individual Choices Model.

Do you have a question about submitting an invoice? Or do you need help with procurement? Below you will find more information.

Have you applied for a LU-Card but not received it? Does your LU-Card not work? Or do you have a different question or problem? Listed below are a few common questions and problems relating to the LU-Card.

You can suggest topics that need to be addressed in these FAQs. Please contact us at our usual email addresses and phone number(s).

Good teaching is a skill in itself. In order to guarantee the quality of education in the Netherlands, the University Teaching Qualification (Basis Kwalificatie Onderwijs, BKO) is now compulsory for all lecturers, university lecturers (UD), senior university lecturers (UHD) and professors. What does…

Good teaching is a skill in itself. In order to guarantee the quality of education in the Netherlands, the University Teaching Qualification (Basis Kwalificatie Onderwijs, BKO) is now compulsory for all lecturers, university lecturers (UD), senior university lecturers (UHD) and professors. What does…

If you work at home on a structural basis – at least one day a week – and you have an employment contract for 19 hours or more, you can request facilities for working from home

When your contract with Leiden University ends, you may be entitled to unemployment benefits under the Unemployment Act (Werkloosheidswet, WW). You may also be eligible for supplementary unemployment benefits (Bovenwettelijke werkloosheidsuitkering, BWNU).

Starting five years before your AOW (General Old Age Pensions Act) retirement age, you are allowed to submit a request to reduce your working hours per week by one or two days. You forfeit a portion of your salary, but you retain your original pension accrual. This arrangement is known as the Vitality…

Communication, Leadership

Do you have a guest who only requires limited ICT facilities? If so, you can apply for an ULCN account via your GMS-contact person. If your guest or external visitor needs more facilities, such as access to network drives, you have to request for a guest account via the Service portal.

With Microsoft Teams you can work online from home. You can chat with colleagues, have meetings, call and collaborate remotely. The following suggestions should help you to quickly get started with Teams.

If you come to work by car, you can apply for a parking subscription for one of Leiden University’s parking areas. The subscription is simply added to your LU Card. You can then use your LU Card to access the parking area.

Do you want to post an announcement or report any content that needs changing? If so, please contact the web editorial team for your faculty or department.

Here you can find questions and answers about the employee experience survey.

Didactics, Career development

Depending on its purpose, assessment can support ongoing learning, provide final evaluations, or help students reflect on their own progress.

At Post you will find information about the services offered by the Central Post room (Centrale Postkamer), postal rates and delivery rounds. If you have any special requests, please get in touch with the Post room.

Any loss of control over stored personal data is a potential data breach. Most cases involve stolen or lost digital files, but a stolen or lost printed list of personal data is also a data breach. It is important to report any data breach.

If you handle personal data, there are a number of legal grounds on which this can be done. One example involves obtaining consent from the person in question, also known as 'informed consent'. This informed consent must adhere to several requirements.

Personal development, Transferable skills

Do you have to give a presentation for the first time, or do you need support creating a good presentation? We have listed a few tips below that will help you get your story across.

Leiden University aims to create a safe environment where everyone feels comfortable and no one experiences unacceptable behaviour. Should students experience this nevertheless, there are various resources that you can refer them to.

Once you have completed the design of your course, you have to deal with the practical organisation of teaching. Here you find information about the faculty support.

Each degree programme has its own programme committee. This is a legal requirement. Students and lecturers sit on the programme committee. Together they monitor the quality of the teaching, flag up any problems and advise on the development and implementation of the teaching policy.

Welcome to Leiden University. Perhaps you already know that the university has 7 faculties and that you can end up in the city of Leiden or The Hague? And do you know that our university is the oldest of the Netherlands and what the motto Praesidium Libertatis means?

Starting from the academic year 2024-2025, the entire university is using testing platform Ans for digital assessment. The Faculty of Humanities has made this switch from Remindo to Ans in the second semester (February 2025).