Yes, you will start using AFAS in January 2026, as it is replacing SAP. AFAS is where you will find your personal admin. You will be able to access the system in the app on your mobile phone, tablet or computer and will easily be able to request leave, change your address, claim expenses, view your payslip or indicate your choices in the Terms of Employment Individual Choices Model.

The new system supports HR, financial and purchasing processes. Some staff – HR staff, business controllers, management assistants, managers and administrative staff – will work more intensively with AFAS than others, so more is changing for them. The system will affect how we work and is more user-friendly, with a better overview of process steps. Ordering goods (such as flowers or office supplies) will be much easier. Staff who work less frequently with AFAS will mainly notice that the intuitive system makes their personal admin quicker and easier.

Implementing a new system takes time. Alongside setting up AFAS, converting data from the old system and connecting it to some 83 other systems, much more is happening to lay this foundation for our core administration. The BAS (Building on Collaboration) is working hard to prepare the organisation. The new system and working method are being introduced through Local AFAS Teams (LATs), each led by a chair. Their key tasks include identifying training and communication needs, adapting the implementation plan to their department and flagging any specific issues.

From now until September, the BAS programme will be setting up the individual components within the system. Then the full HR, finance and purchasing chain will be extensively tested. AFAS is very user-friendly, with plenty of in-built guidance and instructions. Staff whose work will change significantly will be trained in November/December to ensure everyone is ready to start using the new system from January 2026. Where needed, e-learning courses, drop-in sessions and webinars will be organised with the Local AFAS Teams.